Project Manager Assistant, Level 2

Integrated Power Services is seeking dedicated Office and Administrative staff to be the backbone of our innovative team. At IPS, we know that great ideas and groundbreaking projects rely on exceptional support behind the scenes. Your professional growth and development are our priority, so your opportunities here are unlimited. We care for our team members, offering a comprehensive benefits package, work-life balance, and job stability. If you thrive in a fast-paced environment where you will be recognized and appreciated, you would be a great fit at IPS.

Responsibilities & Expectations: 

The Project Manager Assistant Level 2 provides intermediate support to project managers, assisting with administrative and coordination tasks, and managing smaller project components with oversight.

• Administrative Support
  • Schedule and prepare for meetings, manage mid-level communication, and maintain organized project files.
• Project Coordination
  • Support PMs by coordinating specific project segments, assisting with budgeting, and performing initial takeoffs under guidance.
• Documentation and Reporting
  • Assist in generating project status reports, maintain logs, and support tracking of project progress.
• General Support
  • Support the project team and complete tasks assigned by higher-level PMAs or project managers. Work closely with the project team to ensure alignment and act as a resource for PMA Level 1.
• Additional Duties:
  • Flexibility to perform other assigned tasks to support the overall business objectives, while proactively seeking opportunities for continuous learning and professional development.

Qualifications and Competencies: 

• 1-3 years of experience in project coordination or related roles required.
• Competency with project management software and Microsoft Office required.
• Strong organizational and communication skills, with a proactive approach to problem-solving required.
• Must meet company, client, and/or regulatory compliance requirements, which may include a valid driver’s license and acceptable motor vehicle record (MVR), criminal background check, drug screening, or other screenings, depending on job duties or site access requirements required.
• Experience in project estimating and familiarity with quoting and takeoff processes is highly desirable preferred.
• Experience working on projects that involve cross-functional teams preferred.
• Familiarity with the use of specialized project management or estimating software preferred.

Physical Requirements:

This job involves both indoor and outdoor work. While performing the duties of this job, the employee is regularly required to:

• Staircases, step stools, stand, walk, sit, and operate vehicles for extended periods.

The employee may occasionally be required to:

• Perform precision tasks with instruments and fittings.
• Communicate verbally and in writing.

You’ll thrive at IPS if you…

• Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.
• Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.
• Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations.
• Have an entrepreneurial spirit. You’re proactive, innovative, and thrive in a fast-paced environment.
• Communicate effectively and with purpose. You keep everyone informed with clear, concise communication.
• Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally.

Who We Are:  

At Integrated Power Services (IPS), we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 30,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations.

When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit.

Benefits:  

• Paid Time Off (PTO)
• RRSP Employer Match
• Bonus Incentives 
• Medical, Dental and Vision plans
• Employee Assistance Program (EAP) 
• And more!

Pay Rate Details: Up to $33/hr depending on skills and experience.

IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employment drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively.