HRIS Coordinator

IPS is seeking talented individuals to join our HR team, where your expertise and dedication will be valued and drive our success. Here, you’ll find a dynamic environment that offers job stability, professional growth, and competitive compensation. As a crucial member of our team, you’ll partner with and support our locations around North America. If you’re detail-oriented, dedicated, and thrive in a rapidly evolving setting, IPS is the perfect place for you to make a real difference.

Responsibilities & Expectations: 

The HRIS Coordinator provides administrative and system support for the HRIS team, ensuring accurate employee data management and smooth operation of Human Resources Information System (HRIS). This role involves handling data entry, reporting, and user support while developing expertise in HR systems and technologies. The HRIS Coordinator will collaborate with HR and cross-functional teams to maintain data integrity, support HR processes, and enhance system functionality.

• Maintain and update HRIS data, ensuring accuracy, completeness, and timeliness of employee records
• Assist with user support, troubleshooting issues, and providing guidance or training on HRIS functionality
• Act as a primary point of contact for triaging system-related inquiries
• Conduct regular data audits to ensure compliance, accuracy, and data quality within the HRIS (ADP Workforce Now experience is a plus)
• Generate standard reports and assist with data analysis for HR and business leaders
• Support the HR Projects Team with day-to-day HRIS-related activities, data entry, and process improvement
• Assist in developing and maintaining HRIS documentation, guidelines, and process manuals
• Participate in system upgrades, testing, and implementation of enhancement
• Support compliance with data protection and privacy regulations
• Provide customer service support to internal stakeholders, ensuring positive user experiences
• stay current on HRIS trends and best practices through training and self-learning
• collaborate with People Operations team and assist in additional HR projects as needed

Qualifications and Competencies: 

• 0-3 years of professional experience in data management, HR support, or administrative roles. Previous HRIS experience preferred
• Bachelor’s degree in HR, Business Administration, or related field preferred
• Proficiency in Microsoft Excel (basic to intermediate level required)
• Familiarity with HRIS platforms (ADP Workforce Now experience preferred)
• Basic understanding of HR principles is a plus
• Strong attention to detail and organizational skills
• Analytical and problem-solving skills
• Strong time management skills with the ability to prioritize multiple tasks
• Excellent communication and interpersonal skills
• Customer service mindset with the ability to prioritize multiple tasks
• Ability to handle confidential information with discretion
• Eagerness to learn and adapt to new systems and processes

You’ll thrive at IPS if you…

• Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.
• Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.
• Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations.
• Have an entrepreneurial spirit. You’re proactive, innovative, and thrive in a fast-paced environment.
• Communicate effectively and with purpose. You keep everyone informed with clear, concise communication.
• Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally.

Who We Are:  

At Integrated Power Services (IPS), we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 30,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations.

When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit.

Benefits:  

• Paid Time Off (PTO)
• 401k Employer Match
• Bonus Incentives 
• Tuition Reimbursement Program 
• Medical, Dental and Vision plans
• Employee Assistance Program (EAP) 
• And more!

IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employment drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively.

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