Meetings Coordinator

DOCS Education | Full-Time | Travel Required

About DOCS Sedation

For more than 20 years, DOCS has been the leader in sedation dentistry education, delivering nationally recognized training programs to thousands of dental professionals. Our courses blend rigorous clinical standards with best-in-class event experiences. We are expanding our Meetings & Events team and looking for a high-caliber coordinator who thrives in a fast-paced, detail-driven environment.

Role Overview

The Meetings & Events Coordinator plays a mission-critical role in the planning, administration, and on-site execution of DOCS Sedation training programs across the country. This position supports both event operations and sponsor relations while managing high-volume attendee workflows with precision, professionalism, and strong customer focus.

Our Core Values: 

• Can-Do Attitude  
• Enthusiasm  
• Always do the right thing  
• No Drama  
• Loyalty 

Key Responsibilities

Event Operations Support

• Deliver day-to-day support for the DOCS Sedation Meetings & Events team.
• Partner with event leadership on sponsor relations, including orientation calls, pre- and post-course communication, sponsor packets, badges, and shipping logistics.
• Manage event timelines: temporary staff scheduling, sponsor communication, security, and transportation.

Registration Management

• Process attendee registrations, payments/refunds, badge production, coupon codes, certificates, and pre-registration lists.
• Verify attendance post-course and maintain accurate training records.
• Collaborate on database updates and issue resolution.

Customer Experience

• Handle inbound phone and email inquiries with professionalism aligned to DOCS Sedation’s clinical education environment.
• Make confirmation calls and deliver pre-event communication to ensure a smooth attendee experience.

Post-Program Administration

• Process verifications, evaluations, post-show reports, and related documentation.
• Oversee or complete show box and inventory management:
• Maintain inventory of event supplies and reorder as needed.
• Prepare show boxes and event signage.
• Manage incoming/outgoing shipments for each program.

Event Travel

• Provide on-site support multiple events per year. Must be willing to travel.
• Fully manage programs from planning through execution, with growth opportunities based on scheduling and training.

You bring:

• 2–4 years of event coordination or related operations experience (healthcare, education, or professional training preferred).
• Strong mastery of event logistics, customer service, and project coordination.
• Experience with event management systems (preferred but not required).
• Comfort with high-volume administrative workflows and deadline-driven environments.
• Excellent communication, problem-solving, and stakeholder management skills.
• Ability to travel domestically 30 days per year

You are:

• Detail-driven, proactive, and strong at anticipating needs.
• Energized by live events and the pace of onsite execution.
• Comfortable juggling multiple programs, tasks, and priorities in parallel.
• A team player who takes ownership and operates with professionalism and discretion.

Why Join DOCS Sedation?

• Opportunity to support top-tier continuing education programs that directly impact patient safety and dental practice success.
• Collaborative team culture with strong leadership support.
• Clear growth pathways within events, operations, and program management.
• Travel opportunities and hands-on involvement in nationally recognized training events.

WE OFFER: 

• Health, Dental, and Vision Benefits  
• Paid time-off 
• Paid Holidays 
• 401 (k) and Profit Sharing  

Integrated Media Solutions is an Equal Opportunity Employer (EOE) and takes great pride in building a diverse work environment. Qualified applicants are considered for employment without regard to age, race, religion, gender, national origin, sexual orientation, disability, or veteran status. 

Interested? 

Please attach a current resume and a cover letter explaining why you would be a good fit for the job. Please include the title of the position you are applying for and your salary requirements.  

Job Type:  

Full-time Pay: $55,000.00 - $65,000.00 per year