What are the responsibilities and job description for the Administrative Assistant position at INTEGRATED MAINTENANCE SERVICES?
IMS is looking to hire an Office manager in overseeing daily operations and administration. This position will begin PT and move into FT within a month for the correct candidate.
Core Duties and Responsibilities
- Administrative Support: Answering phone calls, greeting visitors, handling correspondence (mail and email), and maintaining organized filing systems and records.
- Office Operations: Monitoring inventory of office supplies and equipment, placing orders, and coordinating with vendors and facility management for cleaning.
- Scheduling and Events: Managing calendars, scheduling and appointments
- Financial Tasks (basic): Assisting with accounts payable/receivable, processing invoices in Quick Books
- Human Resources Support: Assisting with new employee onboarding, maintaining personnel records, and potentially helping with the recruitment process (e.g., preparing interview schedules).
- Supervision: May assist in supervising or delegating tasks to other staff.
Key Skills and Qualifications
Skills Required
- Organization and Time Management: The ability to multitask, prioritize tasks effectively, and manage multiple projects in a fast-paced environment.
- Communication: Excellent written and verbal communication skills for interacting professionally with colleagues, clients, and vendors. Must be bilingual, Spanish/English
- Technical Proficiency: Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Google Docs, and Outlook) and familiarity with office equipment and relevant software (e.g., QuickBooks, project management platforms).
- Problem-Solving: A proactive and detail-oriented approach to identifying inefficiencies and resolving office-related issues.
- Interpersonal Skills: A team-player attitude, discretion when handling confidential information, and the ability to build positive relationships.
Salary - $22.00-25.00 per hour
Vacation FT employees receive one vacation week per year, which can accumulate up to 4 weeks.
Sick Days 5
Benefits - Paid Federal Holidays, Health Insurance Option 65/35
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Work Location: In person
Salary : $20 - $25