HSE SPECIALIST

The HSE Specialist supports the implementation, administration, and continuous improvement of the company’s health, safety, and environmental programs. This position focuses on regulatory compliance, recordkeeping, contractor management systems, and client-specific safety requirements. While site travel is required, the primary emphasis is on ensuring accurate documentation, reporting, and compliance.

Essential Duties and Responsibilities:

• Regulatory and Compliance
  • Maintains HSE records, reports, and permits as required by OSHA, EPA, and state regulations
  • Track and ensure compliance with client-specific safety prequalification requirements (e.g., ISNetworld, Avetta)
  • Assist with regulatory audits, inspections, and customer HSE reviews
• Administrative Support
  • Manage HSE data entry, reporting metrics, and compliance dashboards
  • Maintain contractor management systems and upload required documentation
  • Prepare client-required safety files for project mobilization
• Training and Documentation
  • Coordinate employee training schedules and maintain training records
  • Ensure new hires receive required safety orientation and medical clearances
  • Distribute safety memos, delivery toolbox talks, and other communications prepared by HSE
• Incident & Risk Management
  • Assist with documenting near misses, incidents, and corrective actions
  • Support incident investigations, root cause analysis, and follow up reporting
  • Track and monitor workers’ compensation claims and medical examinations
• Continuous Improvement
  • Help develop and implement behavior-based safety initiatives.
  • Identify gaps in compliance systems, recommend improvements, and support implementation
  • Support company-wide HSE reporting initiatives.
• Other Duties
  • Provide general administrative support for the HSE department
  • Support safety culture initiatives across sites and projects

Skills and Abilities Required:

• Solid understanding of OSHA, EPA, and state HSE requirements
• Strong administrative and organizational skills with attention to detail
• Effective communication skills with ability to interact with clients, contractors, and employees
• Proficiency in Microsoft Office and HSE management software
• Ability to work in industrial environments (refineries, power plants, etc.)
• Team-oriented, with willingness to learn and support

Contacts:

• Frequent contact with technicians and all levels of management within the company
• Frequent contact with client personnel, including engineers and operations managers
• Contact with international cultures

Decision/Judgment:

• Operates with a high degree of independence in executing strategic project and client initiatives
• Makes field-level and commercial decisions in real time to support safe and effective job execution
• Determines readiness of teams and project scopes to ensure successful outcomes
• Drives improvements in execution practices and team structure across global field services
• Provides senior-level insight into operational strategy, resource planning, and risk mitigation
• Decisions are guided by a general understanding of the company’s mission, vision, IGS Way Values framework, standards of operation and mutually determined strategies and objectives

Effort/Working Conditions:

• Job is performed in a challenging environment in various client facilities which includes but are not limited to refineries, paper mills, chemical plants, and power plants in the United States and International locations
• Work on project sites is often performed in full personal protective equipment
• Job sites and customer locations could involve moderate degree of hazardous work conditions including exposure to extreme temperatures, work at heights, and exposure to hazardous chemicals
• High level of physical activity in the field including walking, climbing, lifting and working in confined spaces and off scaffolding

Education and Experience Required:

• Associate or Bachelor’s degree in Occupational Safety, Environmental Science, or related field preferred.
• 2–4 years of HSE experience (administrative or compliance-focused)
• Safety certifications are desirable