What are the responsibilities and job description for the Business Operations Specialist-Acquisitions position at Integrated Finance & Accounting Solutions (IFAS)?
Responsibilities
The Business Operations Specialist serves as a key personnel resource responsible for providing federal acquisition support services. The role provides acquisition lifecycle, contract administration, policy analysis, documentation, reporting, and coordination support while ensuring all work products are compliant with RFO, HSAR, DHS, and ICE requirements. The candidate must be able to fluently read, write, speak, and understand English. Specific responsibilities include:
Preferred:
The Business Operations Specialist serves as a key personnel resource responsible for providing federal acquisition support services. The role provides acquisition lifecycle, contract administration, policy analysis, documentation, reporting, and coordination support while ensuring all work products are compliant with RFO, HSAR, DHS, and ICE requirements. The candidate must be able to fluently read, write, speak, and understand English. Specific responsibilities include:
- Apply federal acquisition process knowledge and experience across all assigned acquisition support activities
- Demonstrate understanding of the federal acquisition lifecycle from inception of need through contract, program, and project completion
- Interpret, apply, and create federal acquisition and program/project management procedures, rules, policies, regulations, and guides
- Apply knowledge of Federal Strategic Sourcing Vehicles to support acquisition planning and execution
- Apply knowledge of Firm Fixed Price and Time & Materials government contract types
- Apply knowledge and understanding of Request for Quotation (RFQ/RFO) processes
- Apply knowledge and understanding of the Homeland Security Acquisition Regulation (HSAR)
- Demonstrate competencies consistent with the Contract Management Body of Knowledge (CMBOK)
- Utilize MS Excel and other database and project management tracking tools at a high level of proficiency to support reporting and tracking requirements
- Support requirements documentation, statements of work, performance work statements, statements of objectives, specifications, acquisition plans, market research documentation, IGCE support, evaluation materials, determinations and findings, justifications and approvals, and contract file documentation.
- Track contract deliverables, milestones, acquisition lifecycle stages, Procurement Acquisition Lead Time schedules, risks, issues, and corrective actions; prepare regular status updates and documentation for Government review.
- Support post-award administration activities, including contract surveillance, QASP-related documentation, contract modifications that do not require negotiation, option exercise support, inquiries from ICE OAQ, ICE OFM, and DHS stakeholders, and contract file closeout activities.
- Coordinate with program, acquisition, financial, and technical stakeholders to troubleshoot delays, document recommendations, support audit readiness, and maintain organized acquisition and financial records.
- Bachelor's degree from an accredited university
- FAC-Contracting (C) Level III certification and/or minimum five (5) years of recent experience in federal acquisition support services
- Federal acquisition process knowledge and experience
- Understanding of the federal acquisition lifecycle from inception of need to contract/program/project completion
- Excellent computer/reporting skills, including high proficiency in MS Excel and other database/project management tracking tools
- Ability to interpret, apply, or create federal acquisition and program/project management procedures, rules, policy, regulations, and guides
- Knowledge of Federal Strategic Sourcing Vehicles
- Knowledge of Firm Fixed Price and Time & Materials government contracts
- Knowledge and understanding of RFO processes
- Knowledge and understanding of the Homeland Security Acquisition Regulation (HSAR)
- Common understanding of the competencies in the Contract Management Body of Knowledge (CMBOK)
- Ability to support acquisition requirements packages, SOW/SOO/PWS development, market research, IGCE support, acquisition planning, evaluation documentation, contract surveillance, post-award administration, and contract file closeout.
- Ability to maintain acquisition documentation using appropriate electronic contract file naming, numbering, version control, and audit-ready documentation practices.
- Ability to support weekly and monthly reporting, milestone tracking, issue/risk tracking, meeting minutes, action item logs, and acquisition portfolio status updates.
- Ability to obtain favorable ICE personnel security vetting, complete required DHS/ICE nondisclosure and security documentation, and safeguard sensitive, procurement-sensitive, proprietary, Privacy Act, and CUI/SBU information.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Certified Federal Contracts Manager (CFCM) Certification
- Ability to communicate effectively, both orally and in writing
- Strong data analytical and research skills
- Experience supporting DHS, ICE, HSI, federal law enforcement, or national security mission environments.
- Experience supporting acquisition policy analysis, audit responses, FOIA/protest support, contract surveillance documentation, or CPARS-related inputs.