What are the responsibilities and job description for the Executive Assistant position at Integrated Electronics Technologies?
Company
IET Systems, is a corporation specializing in the design and construction of perimeter security solutions for military bases, port facilities, data centers, prisons, industrial facilities, and other customers that require a crash-rated or high-security perimeter.
Job Description:
We have an immediate full-time opening for an Executive Assistant. This is the ideal role for a person who thrives off multi-tasking and a fast-paced environment. Specifically, we are seeking a high energy, detail-oriented person with a friendly, flexible personality able to handle everything that comes your way. This position offers excellent benefits and pay depending on experience.
Core Duties and Responsibilities:
- Managing executive and leader outlook calendars
- Preparation of proposals
- Preparation of correspondence and transmittals
- Preparation of company mailings and labels
- Entering and submitting executive and leader expense reports
- Entering and maintaining current client contact information
- Completing clerical and administrative tasks and errands as requested
- Providing back-up support for front desk reception
- Registering company teammates for conference and exhibits and coordinating staffing
- Obtaining quotes and/or scheduling travel, conference calls and video conferences
- Meeting scheduling and ensuring proper arrangements are made
- Preparation of presentations and other client-related information
- Execution of special projects
- Providing scanning, copying, faxing, and filing service for Executive and Management Leaders
- Maintaining professional appearances of meeting spaces
- Participation in meetings when necessary and preparation of meeting notes for leader approval
- Monitoring office supplies and ordering new stationary, furniture, appliances and electronic required
- Assist in any HR duties and licensing paperwork
- Other duties will be at management discretion
The Superior Candidate will:
- Have 3 years' experience as an Executive Assistant or similar role
- Have excellent communication skills and be able to work in a team environment
- Demonstrate good diagnostic skills assessment, problem solving, and decision making
- Be able to comply with our company dress code and guidelines
- Ability to listen carefully and follow instruction
- Ability to meet deadlines
- Exhibit a positive attitude
- Willingness to work days, nights, and weekends as needed
- Self-motivated and excellent work ethic
Qualifications:
- Must have a valid Driver’s License
- Clean driving record with no violations
- High School Diploma or equivalent is required
- This position requires three or more years of relevant experience in executive administrative and clerical service in a professional environment
- Must be 21 years of age
- Must be able to pass a background, drug screening and MVR check
- Must be able to travel
- Reliable transportation
- Attention to detail to ensure tasks are complete thoroughly and correct
- Proficient in the use of Microsoft Office and other software as needed
- Excellent proofreading and grammar
- Ability to communicate effectively, both verbal and written
- Ability to maintain confidentiality in all areas
- Ability to work in a fast-paced environment with extreme multi-tasking
- Ability to maintain effective relationships with teammates, clients, and vendors
- Ability to listen and ascertain the needs of teammates and clients
- Ability to work flexible hours as needed
Benefits:
- Medical, Dental, Vision, Life insurance, Short-and Long-Term Disablity
- 401K
- Paid Time Off (Holidays, Vacation etc.)
- Stable company with a family feel
- Company culture that works hard, yet takes care of employees
- Opportunity for accessing multiple career paths, ongoing development, with support from leaders and your team
IET Systems is an Equal Opportunity Employer
Job Type: Full-time
Pay: $22.00 - $23.00 per hour
Expected hours: 40 – 50 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $22 - $23