What are the responsibilities and job description for the Administrative Assistant and Logistics Coordinator position at Integra Wood International, L.L.C.?
Integra Wood International, L.L.C. is the trusted supplier of IntegraPly® Premium Underlayment and other high-quality plywood products. IntegraPly® is recognized across the flooring industry for its consistent performance, durability, and value. Integra Wood currently markets and sells IntegraPly® through flooring, building material, and forest product distributors as well as big box retailers. We are a small, fast-growing company looking for individuals who are eager to grow with us and make an immediate impact.
This is a full-time, on-site role for an Administrative Assistant and Logistics Coordinator at our home office in downtown Charleston, SC.
Administrative Tasks
- Maintain and organize all relevant company records, including purchase documents, import records, sales records, etc.
- Answer company phones, organize inbound and respond to email inquiries
- Process and track payments for vendors and customers
- Perform simple bookkeeping tasks
- Reconcile monthly inventory balances
- Prepare and ship product samples to customers
- Assist in other projects as directed by the CEO
Logistics Tasks
- Process company sales orders
- Schedule and execute delivery of product with domestic warehouses and freight vendor partners
- Communicate with IWI sales team with timely shipping status updates
- Monitor shipment progress and communicate estimated arrival times of all inbound imports
- File all necessary paperwork with CBP timely
- Evaluate freight partner performance and make necessary adjustments
This position requires prompt and consistent communication with logistics partners during business hours.
Qualifications
- Strong Communication and Customer Service skills to interact effectively with internal teams, vendors, carriers, and customers.
- Proficiency with office software MS Office and ability to work with logistics or ERP systems.
- Excellent organizational skills, attention to detail, and ability to manage multiple priorities
- Previous experience in logistics coordination, administrative support, or related operations role preferred.
- Post-secondary degree preferred, but relevant experience with high school diploma may be substituted
Benefits
- Health Insurance
- Dental and Vision Insurance
- Flexible PTO
- Paid Holidays