Executive Assistant & Office Manager

Company Summary:

We are a value-based, precision medicine company specializing in Health IT, real-world data, and digital health solutions for specialty providers, payers, and life sciences companies. Through the provision of technology products and technology-enabled services, along with unmatched clinical expertise, we are able to close gaps in care, improve patient outcomes, generate real-world evidence, and accelerate and augment customer commercial success across the healthcare value chain. We are looking for like-minded individuals committed to making a difference in healthcare. Come join our growing team!

Job Description:

This position is responsible for providing support to one or more Business Unit Executives, and providing general administrative support to the office in which the employee is located. This position is required to be in office 5 days per week in our West Palm Beach Office. Office hours are 8:30 a.m. to 5:00 p.m. with earlier or later start and end times respectively, based on special events such as board meetings or large company gatherings.

Responsibilities:

• Be in office Monday through Friday from 8:30 to 5:00 p.m. with start and end times varying when there are special meetings or events.
• Answer and direct calls to appropriate executives and parties, taking messages when necessary.
• Greet visitors and handle all incoming mail and packages, ensuring they end up with the appropriate parties.
• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Manage all administrative functions for executives including expense reports, printing, scanning, etc. as needed.
• Maintain office and kitchen inventory and supplies and place orders when necessary.
• Anticipate office needs and repairs in conjunction with building management.
• Assign staff seating, ensure office fobs and parking passes are obtained for in-office staff, and assist with training on office equipment and in-office policies and procedures.
• Provide clerical and general office support to employees within the business unit.
• Coordinate in office meetings ensuring conference room space is secured, technology is working properly, and any necessary food arrangements are made when applicable.
• Support other executive assistants with meetings and events when they are being held in the West Palm Office.

Qualifications:

• 3 – 5 years of administrative support to C-Suite level executives.
• Advanced proficiency with MS Office products such as Outlook, Word, and PowerPoint.
• Strong problem solving skills and ability to adapt to executives working style to anticipate needs.
• Ability to multi-task and carry projects and tasks through completion.
• Very customer service oriented with demonstrated experience collaborating with all levels of an organizations and various personalities.
• Excellent interpersonal and communication skills.
• Ability to work at a fast pace with a strong sense of urgency and willingness to step in to help others.

Benefits:

Integra Connect, LLC provides a comprehensive benefits plan

• Medical/Dental/Vision Insurance beginning the 1st of the month following your date of hire
• Paid Time Off
• 401k with employer match
• Paid Holidays and Floating Holiday

Equal Opportunity Employer.

Please note that the deadline for submitting applications is December 31, 2025. All applications must be received by this date to be considered.