Administrative Assistant

Administrative Business Partner

Pay Rate/Range: $28.00 to $35.50

Hours: 8:00 a.m. to 5:00 p.m.

Location: Onsite in South San Francisco, CA

Duration: 7 months

Key Responsibilities

Administrative & Operational Support

• Identify and anticipate business partners' needs; prioritize tasks and workflow accordingly.
• Provide general administrative support, including managing travel arrangements, processing expenses, maintaining electronic files, and greeting visitors.
• Coordinate meetings, events, and activities both on-site and off-site, including ordering food and supplies as needed.
• Maintain compliance with company policies and facilitate communication within the team and across departments.
• Participate actively in administrative team meetings and support group-wide projects.

Scheduling & Coordination

• Manage multiple calendars with a focus on heavy, complex meeting scheduling.
• Support external candidate interviews, new hire onboarding, and orientation activities.
• Arrange and support meetings utilizing various technology platforms.

Technology & Meeting Support

• Use and support all major meeting technologies including in-room systems, video conferencing tools, Google Meet, Zoom, and global webcast platforms.
• Submit and track IT, facilities, and site services requests.

Procurement & Vendor Management

• Manage purchase orders, invoices, contracts, vendor maintenance, and payment tracking.
• Ensure accurate documentation and timely processing of financial and vendor-related tasks.

Project Coordination

• Manage deadlines for business needs and support special projects as required.
• Collaborate with administrative team members on complex projects and high-priority assignments.

Required Skills & Attributes

• Excellent judgment when handling sensitive, confidential, or complex information.
• Ability to work independently and take direction from business partners and administrative leads.
• Strong organizational, problem-solving, and decision-making abilities.
• Exceptional attention to detail with strong follow-up skills.
• Ability to manage multiple tasks, shifting priorities, and unexpected requests while maintaining professionalism.
• Customer service–oriented with strong verbal and written communication skills.
• Positive, adaptable, and team-focused attitude.

Qualifications

• 2–3 years of administrative support experience required.
• Strong computer skills, specifically with Google Suite (gCal, gMail, gDrive, etc.).
• Excellent written and verbal communication skills.

Benefits:

 Health insurance

 Health savings account

 Dental insurance

 Vision insurance

 Flexible spending accounts

 Life insurance

 Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.