What are the responsibilities and job description for the Accounts Payable Clerk position at Institute for Building Technology and Safety?
Responsibilities
The Accounts Payable Clerk is responsible for processing invoices, reconciling vendor statements, and ensuring timely and accurate payments. This role also supports department supervisors by assisting with purchase order tracking and resolution of discrepancies, contributing to the smooth operation of the City’s procurement and financial systems.
Key Responsibilities:
- Process vendor invoices and ensure proper coding and approvals.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Assist department supervisors with purchase order creation, tracking, and matching against invoices.
- Verify accuracy of purchase orders, receiving reports, and invoices.
- Maintain organized records of all accounts payable transactions.
- Prepare and process check runs and electronic payments.
- Respond to vendor inquiries and maintain positive relationships.
- Assist in month-end closing by preparing accounts payable reports and reconciliations.
- Ensure compliance with internal policies and procedures.
- Support audits by providing documentation and explanations as needed.
Qualifications
- High school diploma or equivalent; associate degree in accounting or related field preferred.
- 2 years of experience in accounts payable or general governmental accounting.
- Strong attention to detail and organizational skills.
- Proficiency in accounting software and Microsoft Excel.
- Ability to communicate effectively with internal departments and external vendors.
- Knowledge of municipal purchasing and financial procedures is a plus.
Personal Qualities
IBTS places a high value on certain personal traits that work toward creating a positive, professional, and supportive work environment, which is essential for working together and achieving success. We believe “how” you achieve your results is as important as what you achieve. The following highlights the personal traits key for success within the organization.
- Strong Work Ethic
- Teachable/Continuous Learner
- Reliable/Dependable
- Collaborative/Team Contributor
Company Overview
Bring your passion, expertise, and experience to IBTS, where we appreciate and are committed to our employees. We offer outstanding benefits, growth opportunities, and work hard to maintain a culture that values our employees.
The Institute for Building Technology and Safety (IBTS) is a 501(c) (3) non-profit organization established to provide unbiased professional building code compliance services, while enhancing the communities in which we work. At IBTS, our mission is to deliver quality services to meet the challenges of governance at all levels while enhancing public safety, economic development, and the general welfare of the community. Our services include Building and Community Development, Energy and Sustainability Services, Disaster Planning and Recovery, Quality Assurance, as well as Compliance and Risk Monitoring.
IBTS is headquartered in Ashburn, VA, with additional offices in Louisiana, Missouri, New York, Oklahoma, North Carolina, Texas, Puerto Rico, and Washington, DC.
We are committed to building a community of experts with diverse backgrounds, disciplines, and perspectives who are passionate about our mission. IBTS is proud to be an Equal Opportunity and Affirmative Action Employer that maintains a diverse and inclusive workforce. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability or sexual orientation. This opportunity is open to Section S3 Residents. Veterans and individuals with disabilities are encouraged to apply.
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