Executive Assistant

1. Administrative Support
Provide high-level administrative support to executives, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence.

2. Communication
Serve as the primary point of contact for internal and external communications—screening calls, responding to inquiries, and managing email correspondence.

3. Information Management
Organize and maintain executive files, records, and documents, ensuring confidentiality and accessibility. Prepare reports, presentations, and other materials as requested.

4. Meeting Coordination
Plan and coordinate meetings, conferences, and events, including arranging logistics, preparing agendas, taking minutes, and following up on action items.

5. Project Management
Assist with special projects as assigned, coordinating tasks, deadlines, and resources to ensure timely completion and quality results.

6. Relationship Management
Build and maintain positive relationships with executives, colleagues, clients, and other stakeholders, representing the executive’s office in a professional manner.

7. Prioritization
Manage multiple priorities and deadlines effectively, proactively identifying and addressing potential conflicts or challenges.

8. Problem Solving
Anticipate needs and proactively address issues to facilitate smooth operations and support the executive’s objectives.

9. Confidentiality
Handle sensitive information with discretion and confidentiality, maintaining the highest standards of professionalism and ethics.

10. Technology Proficiency
Utilize various software and technology tools proficiently, including Microsoft Office Suite, calendar/scheduling applications, and communication platforms.

• Bachelor's degree preferred, or equivalent work experience.
• Proven experience as an executive assistant or similar role, preferably supporting senior-level executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks and work independently.
• Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
• Proficiency in Microsoft Office suite and other relevant software applications. Excel experience required.
• Discretion and confidentiality in handling sensitive information.
• Flexibility and adaptability to changing priorities and environments.
• Attention to detail and high level of accuracy in work.
• Professional demeanor and appearance.

• Comprehensive medical benefits
• Competitive pay, 401(k)
• Retirement plan
• …and much more!

 
 
About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities

Information collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions’ Privacy Policy and INSPYR Solutions’ AI and Automated Employment Decision Tool Policy: https://www.inspyrsolutions.com/policies/. By submitting an application, you are consenting to being contacted by INSPYR Solutions through phone, email, or text.