Office Coordinator Part-time | Education Industry

Come join our mission-driven team at Inspired Instruction as a part-time Implementations Support Specialist!

The Implementations Support Specialist (internal working job title) is a part-time, in-office position working 20 hours per week at a pay rate of $20 per hour. The preferred schedule is Monday, Wednesday, and Friday; however, we are open to creating a schedule that works for the selected employee, provided the position maintains a total of 20 hours per week.

• Please note, the volume of work is cyclical and weekly hours will increase during high-volume weeks (approximately 5 times an annual year), including up to 40 hours per week. The office location is 1318 Route 31 North, Annandale NJ 08801.

About the Company and Culture:

Founded in 2010, Inspired Instruction has partnered with K–12 schools and districts to provide customized professional development, instructional coaching, curriculum support, and job-embedded services designed to improve student outcomes through excellence in teaching. Through professional workshops, collaborative coaching, and practical support strategies, Inspired Instruction helps educators and school leaders strengthen classroom instruction and implement solutions tailored to the unique needs of their schools and students.

Internally, Inspired Instruction cultivates a collaborative and solution-oriented culture where creativity, initiative, and teamwork are highly valued. Team members are encouraged to think proactively, contribute ideas, and approach challenges with flexibility and innovation. We believe in supporting one another while working toward shared goals that positively impact schools, educators, and students.

Position Overview

The Implementations Support Specialist is responsible for preparing, organizing, and managing the materials and logistical resources needed for successful workshop delivery and client implementation support. This position ensures our internal Educational Instructional Strategists (Strategists) receive complete, accurate, and well-organized physical and digital resources for each client engagement while also supporting operational coordination and quality assurance efforts across the implementation process. This position is anticipated to evolve over time to include expanded support for the Client Implementations team.

Essential Responsibilities

• Hands-on physical tasks such as packing, organizing, and preparing workshop-specific bins, materials and packets, while coordinating timelines to ensure all items are accurate, complete and ready in advance of delivery schedules.
• Develop and maintain organized virtual folders for each workshop and strategist
• Track inventory levels, report shortages or discrepancies, and maintain clean, organized storage systems for materials and supplies
• Provide weekly and end-of-month operational reports and metrics, including workshop schedules, service types, and related implementation data
• Perform general quality assurance checks throughout the implementation process to support client satisfaction and operational excellence
• Conduct outreach to internal team members regarding scheduling updates and rescheduling needs as necessary
• Collaborate with cross-functional team members to support implementation-related activities and organizational priorities
• Create, organize, and maintain accurate electronic files and records, including ongoing data entry and updates across company digital platforms and systems
• Identify opportunities to improve efficiency in preparation, organization, and reporting processes
• Follow all company procedures, quality standards, and confidentiality guidelines
• Other responsibilities may be assigned on an as-needed basis

Basic Qualifications

• High School Diploma or equivalent with a minimum of 3 years of administrative, logistics, and/or operations experience including creating routine and ad hoc reports using spreadsheets, databases, or reporting tool
• Proficient with digital platforms and software, including standard office applications and file management systems
• Ability to lift and move bins/materials (10 to 15 lbs.), as needed

Behavioral Work Competencies:

• Strong organization and time management skills with consistent accuracy, prioritization, and follow-through across multiple deadlines and deliverables
• Flexibility to adjust to changing workshop schedule, delivery demands and operational priorities
• Adaptability in a fast-paced, high-volume entrepreneurial work environment with shifting priorities and delivery demands
• Strong organizational and time management skills, demonstrating a proactive approach to ensure accuracy, consistency, and follow-through while managing multiple priorities and deadlines simultaneously
• Independent decision-making with sound judgment and effective problem-solving skills
• Collaboration and partnership with cross-functional teams to support operational and implementation success

Apply today-Inspired Instruction is EXCITED to connect with you!

Job Type: Part-time

Pay: $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Referral program

Application Question(s):

• This question is required to complete: Will you now or in the future require work sponsorship to work at Inspired Instruction?
• This question is required to complete: How many years of experience do you have creating reports using spreadsheets, databases, or reporting tools?
• This question is required to complete: Please list systems and/tools you are proficient in using on a daily basis?
• This question is required to complete: Based on your work experience, which responsibilities from your current or most recent position align most closely with this role and our job description?
• This question is required to complete. Do you have regular transportation to commute to our office location at 1318 Route 31 North, Annandale NJ 08801?
• This question is required to complete. Please provide your personal email address.
• This question is required to complete. Due to the high level of interest in this position, qualified candidates may be contacted within 48 hours of submitting their application. Please watch for phone calls or emails from our team. Please confirm you have read this statement.
• This question is required to complete: This position is scheduled for 20 hours per week, working Monday, Wednesday, and Friday, at a rate of $20.00 per hour. However, we are open to creating a schedule that works for the selected employee, provided the position maintains a total of 20 hours per week. Please confirm you have read this statement.

Work Location: In person

Salary : $20