Office Administrator

Office Administrator

Working hours: 8:00 AM – 4:30 PM (Monday-Friday)

Inspired Energy is an industry leading manufacturer of Smart Batteries and Smart Battery products with the primary focus on design and manufacture of world class rechargeable Lithium-Ion batteries and chargers for global distribution. Headquartered in Newberry, FL, we are a fast-growing, multi-million-dollar corporation recognized as one of the top companies in low volume, high customization portable power products with the use of innovative business solutions and top-quality customer support.

Job Description

Inspired Energy is looking for an Office Administrator in Newberry, FL. The Office Administrator will provide support in the Shipping and Customer Service departments, and have the following responsibilities:

• Accurately ship orders using ERP systems and various platforms

• Maintaining required dangerous goods certifications (DG/IATA/IMDG)

• Ensure 100% documentation accuracy by verifying item counts and pricing against records, entering tracking/invoicing data in NetSuite, and reporting all discrepancies

• Effectively use ERP/Shipping software and communication tools (Teams/Microsoft) to perform duties

• Provide support to Customer Service department by answering emails, phones, quotes, orders, etc. as needed

Required Experience / Skills:

• Willingness to listen and follow direct orders and have a meticulous eye for details and discrepancies

• Exceptionally clear and professional oral and written communication

• Proficient typing skills, exceptional time management and multitasking skills

• Proficiency in Microsoft Office, with a high degree of data input accuracy

• Forklift certification or willing to obtain forklift certification

• 2-4 years prior office experience preferred

• Experience and/or certification in shipping dangerous goods preferred

• High school diploma or equivalent

Physical Requirements:

• Ability to exert up to 50 pounds of force to move objects & walk/stand for up to 2 hours at a time

• Ability to stoop, kneel, crouch, crawl, reach, push, and pull

• Ability to analyze data and figures, transcribe, extensive reading, and visual inspection

• Fine motor skills and hand-eye coordination including movements of the wrists, hands, and fingers

• Ability to express or exchange ideas by talking, understanding, compromising and listening

• The worker is subject to environmental conditions, with activities occurring inside and outside

• Subject to hazards including moving mechanical parts/vehicles, electrical current, and working on scaffolding and high places All post-secondary education listed on a Candidate’s application and resume must be verifiable, including but not limited to dates of attendance and degree/diploma awarded. Post-secondary education includes any courses taken through an accredited college or university in pursuit of a degree. Salary to commensurate with qualifications and or experience. Candidates must send resumes to Inspired Energy HR department 30 days from the posting date to be considered. Inspired Energy is an equal opportunity employer. All employment decisions at Inspired Energy are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Inspired Energy will not tolerate discrimination or harassment based on any of these characteristics.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Would you be willing to become certified on a forklift if you do not have a current certification?
• Are you willing to take directives?
• What is your proficiency rate when completing task that require detail?
• What is your proficiency level with Microsoft Office?

Experience:

• Office : 2 years (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Newberry, FL 32669 (Required)

Work Location: In person