EXECUTIVE ASSISTANT

Qualifications: 

• Bachelor's degree required
• 5 years of related experience required in working in an executive assistant role supporting C-Level executives preferred.
• Advanced Proficiency in Microsoft Office required (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.

Job Responsibilities: 

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Manage executive team contacts
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the C-Suite guests by greeting them, in person or on the phone; answering or directing inquiries. 
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the executive team in a positive light through great follow-through skills and sound judgment.
• Conserve the executive team time by reading, researching, collecting and analyzing information as needed, in advance. 
• Complete ad hoc projects as assigned – such as personal events and/or family needs.
• Organize complex calendars and schedules; resolving any scheduling issues

Compensation and Benefits: 

Competitive pay DOE.  Full medical, dental and vision coverage following probationary period.  401K.