Event Specialist

Requisition Number: 106469 Events Specialist Location: We’re open to candidates both in Arizona and across the U.S. If you live within 50 miles of our Chandler, AZ headquarters, this role will be hybrid. Insight at a Glance * 14,000 engaged teammates globally * $8.2 billion in revenue in 2025 * Certified as a Great Place to work in 9 Countries in 2025 * Fortune 500 Company (No. 447) in 2025 * Received 25 industry and partner awards in the past year * $1.4M total charitable contributions in 2024 by Insight globally Now is the time to bring your expertise to Insight. We are not just a tech company; we are a people-first company. We believe that by unlocking the power of people and technology, we can accelerate transformation and achieve extraordinary results. As a Fortune 500 Solutions Integrator with deep expertise in cloud, data, AI, cybersecurity, and intelligent edge, we guide organizations through complex digital decisions. Events Specialist As the Events Specialist aligned to Insight’s internal events team, you’ll be responsible for planning and executing high-impact internal events and experiences on time and within budget. This includes programs such as Insight’s business kickoff (Amplify), annual incentive trip (Summit Club), leadership strategy sessions, recognition events, teammate engagement programs, and other internal gatherings. In this role, you’ll partner closely with internal stakeholders and executive teams to understand event goals, audience needs, messaging, budget, and desired outcomes, while managing the logistics, communications, vendors, and onsite execution needed to deliver polished and purposeful experiences. What you’ll do at Insight: * Plan and execute internal events and experiences, including large-scale company meetings, leadership strategy sessions, incentive trips, recognition programs, teammate engagement events, and virtual or hybrid internal programs. * Meet with internal stakeholders, executive sponsors, and cross-functional partners to understand event goals, audience needs, key messages, desired outcomes, timelines, and budget requirements. * Outline and manage event timelines, milestones, project plans, deliverables, and key decision points from planning through post-event wrap-up. * Manage end-to-end logistics, including venue sourcing, hotel room blocks, attendee communications, registration, transportation, food and beverage, AV, staffing, gifting, shipping, onsite materials, and event supplies. * Review, negotiate, and coordinate execution of event-related contracts, statements of work, and vendor agreements in partnership with appropriate internal teams. * Work with third-party partners, including hotels, venues, destination management companies, event planning agencies, production partners, transportation companies, and hotel event staff where appropriate. * Support incentive travel and destination-based programs by coordinating attendee experience planning, DMC partnerships, agenda development, offsite activities, gifting, travel logistics, and executive/VIP needs. * Build registration pages and manage the full registration process, including gathering invite lists, updating emails and invitations, managing RSVPs, tracking attendee details, and supporting event reporting. * Submit creative requests related to event needs and provide clear updates and direction for creative, brand, internal communications, PR, and other marketing teams. * Communicate regularly with event stakeholders, planning committees, executive teams, and cross-functional partners to ensure alignment on messaging, experience, logistics, and attendee needs. * Coordinate and indirectly manage volunteers, onsite staff, or support teams assisting with the event; ensure they have schedules, role clarity, training, and event-day direction. * Build event budgets, track expenses and investment throughout the planning process, reconcile actual costs post-event, submit invoices for payment, manage credit card postings, and support budget tracking, accruals, and reporting. * Conduct post-event debriefs to capture lessons learned, attendee feedback, performance insights, and recommendations for improving future internal events and experiences. What you’ll need to join Insight: * Daily demonstration of our values of Hunger, Heart and Harmony. * A drive to deliver exceptional internal events and a go-getter mentality when managing multiple priorities, stakeholders, and programs at one time. * Minimum of 3-5 years of related experience planning corporate meetings, internal events, conferences, leadership meetings, incentive travel programs, or destination-based events. * Experience with conference planning, incentive travel, hotel and venue management, DMC partnerships, production partners, and executive-level event logistics preferred. * Strong understanding of attendee experience, agenda flow, run-of-show planning, executive/VIP logistics, onsite operations, and post-event follow-through. * Ability to manage multiple internal stakeholders, shifting priorities, detailed timelines, vendor relationships, and complex logistics with a high level of organization and professionalism. * Bachelor's degree from a four-year college or university preferred; or related event, marketing, hospitality, or corporate meeting experience and/or training; or equivalent combination of education and experience. * Asana and Cvent knowledge not required but is a plus. The position described above provides a summary of some the job duties required and what it would be like to work at Insight. For a comprehensive list of physical demands and work environment for this position, click here. Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law. Posting Notes: Chandler || Arizona (US-AZ) || United States (US) || Marketing, Communications || None || US - Chandler,AZ ||