HR Coordinator

Position Summary:

The HR Coordinator provides administrative and operational coordination to the Human Resources department. This position serves as the first point of contact for HR inquiries, ensuring employees and leaders receive timely and accurate support. The HR Coordinator manages onboarding logistics, HR documentation, and assists with daily HR processes across all facilities. This role plays a key part in creating a positive employee experience and ensuring HR operations run smoothly and efficiently.

Key Responsibilities:

Onboarding & Orientation Coordination

• Coordinate all aspects of new hire onboarding, including background checks, pre-employment requirements, and system setup.
• Prepare and maintain new hire files and ensure completion of required documentation (I-9s, credentialing, compliance forms, etc.).
• Partner with Talent Acquisition and hiring leaders to ensure a seamless transition from offer to first day.
• Schedule and support new hire orientation sessions, ensuring materials, technology, and communications are prepared.
• Track onboarding milestones and follow up with managers and new employees as needed.
  
  

Employee & Manager Support

• Serve as the first point of contact for HR-related questions via phone, email, or walk-ins.
• Provide basic guidance on HR policies, procedures, and system navigation (Paycor, UKG Ready, etc.).
• Direct complex inquiries to the appropriate HR team member while maintaining excellent communication and follow-up.
• Assist employees with benefit enrollment, life event changes, and general HR forms.
  
  

Administrative & Compliance Support

• Maintain accurate and up-to-date employee records in both electronic and paper formats.
• Assist with audits, licensure tracking, and compliance documentation (e.g., Joint Commission, OSHA, CMS requirements).
• Support HR reporting, metrics tracking, and departmental communication.
• Assist with employee events, engagement initiatives, and recognition programs.
• Contribute to HR process improvements and system updates as directed.
  
  

Qualifications:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Working knowledge of HR processes and employment practices.
• Strong organizational and time management skills with attention to detail.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Proficient in Microsoft Office Suite; experience with HRIS platforms such as Paycor, UKG, or similar preferred.
  
  

Insight is an equal opportunity employer and values workplace diversity!