Facilities Specialist

Position: Senior Facilities Specialist

Location: Irvine, CA 92618

Shift: M-F 8am- 5:00pm

Duration: 6-month contract with the possibilities of extensions

Pay rate: 55-60/hr

Job Description:

We are seeking a senior level workplace operations professional to own the daily execution, governance, and financial integrity of a multi building corporate campus. This role is hands on and onsite. You will manage vendors, budgets, access control, and site logistics while partnering closely with Finance, HR, IT, Legal, and Procurement. You will be the person who keeps the campus running smoothly, safely, and within budget.

• Financial operations and governance
• Manage purchase requisitions and internal request workflows using SAP
• Audit vendor invoices for accuracy and policy compliance
• Maintain daily OPEX tracking and cost visibility in Excel
• Partner with Finance and Procurement on spend controls and approvals
• Facilities operations coordination
• Coordinate daily services across 25 vendors including HVAC, electrical, janitorial, landscaping, and waste
• Serve as the onsite point of contact for service execution and issue resolution
• Support vendor renewals, scope changes, pricing discussions, and disputes
• Access control and security administration
• Independently manage badge creation, deactivation, and access level changes
• Run and review security compliance and access reports
• Enforce access control standards and site policies
• Workplace logistics and inventory
• Own day to day site logistics and ordering
• Place Aramark orders and manage janitorial inventories
• Coordinate catering services and daily inquiries
• Process and distribute corporate mail
• Cross functional partnership
• Partner with HR to support workplace needs for programs and events
• Collaborate with IT, Finance, and Legal to ensure site readiness
• Support leadership visits and corporate activities
• Site compliance and readiness
• Conduct proactive site walks across the Irvine campus including Waterworks
• Identify maintenance needs and safety risks early
• Maintain a professional, corporate casual site appearance

Qualifications & Physical Requirements:

• 5 years in workplace operations, facilities management, or a high-level administrative role within a corporate environment.
• Technical Proficiency: Advanced expertise in Excel (data tracking/budgeting), PowerPoint, Outlook, and Word.
• Physical Demands: Ability to lift 15 lbs., stand for long periods during events, and walk between campus buildings for site checks.
• Schedule: Monday – Friday, 8:00 AM – 5:00 PM.

Compensation

$55.00/hr. -$60.00/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law