Billing Specialist

Must Have:

• 3 years of experience in construction billing/accounting.
• Strong analytical and problem-solving skills with attention to detail.
• Strong proficiency in Gmail and Microsoft Office, particularly Excel (experience with VLOOKUP and Pivot Tables)
• Good communication skills- verbal and written.
• Be able to communicate effectively with project managers, customers, co-workers, GC's and executives.

Plusses:

• Knowledge of Smartsheets Web App a plus.
• Bachelor's degree in a related field, preferred but not required
• HVAC/Construction or Medical billing experience is a plus
• Knowledge of J.D. Edwards software or Reports Now software a plus.

Under the direction of the Billing Manager, this position will work at our Pleasanton office. You will spend about 70% of your time with billings; another 20% assisting in the set-up of jobs, catching problems early-on to resolve them efficiently; and the remaining 10% with various other accounting issues.

Day to Day:

• Assist the Billing Manager in implementing solid, cost-recoverable T&M and Lump Sum billings to ensure that we always maximize our billing potential
• Gain credibility with internal & external stakeholders.
• Serve as a back up to each staff member in the billing department in their respective roles.
• Prepare monthly billing projections and invoices with all assembled documentation on a timely basis.
• Assist PMs with Job Cost reports and analysis.
• Assist PMs with maintaining change order logs.
• Research and resolve job/project cost issues through investigation and analysis.
• Maintain regional responsibility for researching issues and explaining and/or training personnel to Company's accounting software.
• Serve as a back up to all billing functions, including invoice entry, document preparation, document storage, and address any other billing/cost related questions and issues with project managers and sales managers

Compensation:

$30/hr to $35/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.