What are the responsibilities and job description for the Front Desk Administrative Assistant position at Insight Capital Solutions?
Responsibilities
Division
Insight Investments
- Receive and screen telephone calls and visitors
- Answer routine questions or direct them to the appropriate personnel
- Receive, open and distribute mail daily
- Assist and support department personnel
- Maintain Conference Room calendars
- Perform miscellaneous support functions as assigned
- Place and regulate online office supply orders
- Coordinate guest Wi-Fi accounts
- Receive and direct catering to correlated meetings/parties
- Manage file room organization
- Maintain facilities and office areas
- Facilitate communication with current facility vendors
- Track and code monthly AMEX receipts for reconciliation
- Monitor parking validations and log
- Generate daily outgoing Federal Express shipping labels
- Federal Express Invoice reconciliation and shipment tracking
- Moderate proficiency with MS Word, MS Excel, MS Power Point
- Excellent phone skills
- Basic understanding of business services functions
- Knowledge of related computer applications
- Must be highly motivated individual with high level of initiative and an attitude of willingness
- Must be team player willing to assist others at all levels of the organization
- Strong verbal and written communication skills; and excellent interpersonal skills with the ability to provide superior customer service and maintain cooperative working relationships
- Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team
- Strong attention to detail
- Ability to communicate effectively on a one-on-one basis or in group setting
- Ability to exercise strict confidentiality
Division
Insight Investments