What are the responsibilities and job description for the Administrative Assistant to Community Manager position at Insight Association Management?
Reports To: Community Manager
Summary of Role: Provides Administrative and Operational Support
Work Hours: Monday-Friday 8am-5pm
Key Responsibilities and Duties
· Assist manager with on-site operations of master planned community.
· Assist with scheduling necessary repairs throughout common areas and buildings.
· Prepare and distribute welcome packets to new owners; upload and maintain access cards; schedule front yard maintenance with landscape contractor.
· Communicate with residents as needed to ensure residents are knowledgeable regarding community’s services, operating procedures, issues and events; post notices on website as needed.
· Answer phones and assist homeowners with concerns or questions.
· Respond to walk-in residents and visitors, and assist with concerns or questions.
· Receive and manage daily mail.
· Filing; office supply inventory and ordering, manage equipment use and reports (such as copier, postage machine, etc.), as well as other administrative support functions as needed or assigned.
Skills for Successful Candidate
· Exceptional written communication (including grammar, spelling and formatting) and verbal communication.
· Commitment to a high degree of detail.
· Ability to plan and re-prioritize continuously throughout the day.
· Commitment to customer satisfaction.
· Task-oriented with a sense of urgency for completing assigned tasks.
· Able to follow a task/project through to completion.
· Able to work independently and with a team.
· Proficient in Microsoft Office Suite.
· Flexibility to adjust their approach to work effectively with people from all backgrounds.
Job Type: Full-time
Pay: $18.50 - $20.50 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Celina, TX 75009 (Required)
Work Location: In person
Salary : $19 - $21