Procurement Specialist

Please note: this is a temporary, full-time position. We are open to candidates outside of the SF Bay Area.Insidesource DEI Statement  By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to “unleash human and business potential.”  We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business. Job SummaryThe Procurement Specialist is responsible for actively placing and following up on all orders placed with online retail manufacturers to ensure accurate and prompt order shipment information. They perform on-going, effective, and courteous communication on behalf of Insidesource with our vendors and internal team. Job SummaryThe Procurement Specialist is responsible for actively placing and following up on all orders placed with online retail manufacturers to ensure accurate and prompt order shipment information. They perform on-going, effective, and courteous communication on behalf of Insidesource with our vendors and internal team. Essential Duties and Responsibilities:Order ManagementPlace all online retail orders for the assigned region.Maintain accurate order records, ensuring purchase details are complete and up to date.Monitor and manage order confirmations, backorders, and re-selections.Shipment and Tracking OversightTrack shipments and ensure timely tracking information is entered into our business system.Communicate with vendors and internal teams regarding order status, delays, or discrepancies.Financial ReconciliationPerform monthly credit card reconciliation for online retail purchases.Ensure all reconciliation supporting documentation is accurate, complete, and submitted within deadlines.Partner with Finance to resolve discrepancies and maintain compliance with reconciliation deadlines.Vendor ManagementIssue and manage new vendor packets for product and services.Enter and maintain vendor profiles in business system.Act as the primary point of contact for vendors regarding online order placement and delivery status.Collaborate with internal stakeholders to confirm order requirements.Support Sales Support Director in identifying opportunities to improve ordering efficiency. Supervisory ResponsibilitiesNone Skills, Knowledge, Experience RequiredExperience with Microsoft product suite (Excel, Word, and Outlook)Contract furniture industry experience (preferred)Product Vendor knowledge and/or purchasing background (preferred)Must be detail oriented.Strong and effective verbal and written skills.Ability to prioritize workload and work under pressure.High comfort level with computers and technology.Basic math skills.Strong organizational and administrative skills.Ability to work well with cross functional teams.Comfort level establishing processes and developing standards.Requires a strong work ethic, with an emphasis on teamwork and positive attitude.Ability to multi-task and drive results in fast-paced environment.Ability to see the big picture and integrate into day-to-day tasks and activities.Understanding of the complexities and sophistication required to thrive in the dealer environment. AcknowledgementThis job description is designed to outline the essential job functions and qualifications of this position. Responsibilities may be added or removed from time to time to match the changing needs of the company.

Salary : $28 - $32