What are the responsibilities and job description for the Senior Payroll Processing Supervisor position at Inside Higher Ed?
Responsibilities and Duties
Primary Location: Main Campus
Job Posting: Oct 14, 2025
- Manage all aspects of the preparation of the University’s bi-weekly Contractual payroll for submission to Central Payroll Bureau.
- Manage daily workflow which must be closely monitored to meet strict payroll processing deadline imposed by Central Payroll Bureau. Provide staff with payroll training, coaching/counseling, and perform periodic performance evaluations.
- Oversee the Graduate Assistant and Resident Assistant Payment Program including data entry of the hiring record, payment schedule, and payment set-up in PeopleSoft Additional Pay.
- Manage the Student Employee Payment Program including processing web and paper timesheets, along with processing terminations and assure compliance with FICA tax regulations regarding enrollment status.
- Research problems concerning all errors, rejects, pending transactions, pay rate changes, retroactive adjustments, stop payment requests, canceled checks, overtime calculations, W-2 and W-4 forms, and address changes.
- Actively participate and function as a subject matter contributor in projects related to payroll, and any integrations with Human Capital Management (HCM), and Cloud HCM. Assist with testing for upcoming enhancements that would impact Peoplesoft and the payroll system.
- Verify and perform a full analysis of payroll source documents. Perform a detailed validation of all files received from Office of Human Resources (OHR) before processing payroll files as well as a troubleshoot and analyze all errors with the electronic file prior to submission.
- Manage accurate PeopleSoft HR/Payroll Additional Pay module payment set up for all the Contractual employees.
- Administer the setup and maintenance of payment spreadsheets used as a control system to track biweekly payments due and process data changes.
- Serve as the backup for the regular payroll processing and assume duties of the Assistant Payroll Supervisor and Payroll Manager in his/her absence. Assist with the cross-training of payroll staff.
- All other duties as assigned.
- Bachelor's degree and three years of related experience.
- Thorough knowledge of complex and specialized payroll rules. Ability to run and troubleshoot processes and to create queries.
- Ability to provide excellent customer service and to multi-task.
- Previous experience in a Higher Education environment.
- Supervisory and team-building skills.
Primary Location: Main Campus
Job Posting: Oct 14, 2025