Research Administrator III-Department of Neurosurgery

Job No: 539926

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Grant or Research Administration

Department: 29190000 - MD-NEUROLOGICAL SURGERY

Job Description

Classification Title:

Research Administrator III

Classification Minimum Requirements:

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent

combination of education and experience.

Job Description:

Pre-Award and Clinical Trial Administration:

Utilizing financial concepts, experience, and knowledge of clinical research, the incumbent will provide clinical

research financial services to the Clinical Trials Office and its affiliated members, as well as internal and external

Partners. This Will Include:

• Lead proposal development, preparation, and submission for clinical trials, federal, state, and private sponsors.
• Interpret funding announcements (RFPs, RFAs, FOAs) and ensure compliance with sponsor and institutional guidelines
• Develop and negotiate grant and clinical trial budgets with industry sponsors and funding agencies.
• Coordinate pricing and effort with study teams and support units.
• Monitor study financial activity, including sponsor payments and subject-related costs.
• Manage Human Subject Payments (HSP), ensuring compliance with applicable regulations.
• Maintain financial systems (e.g., OnCore) and ensure accurate study setup, billing grids, and tracking logs.
• Perform financial reconciliation between clinical systems and institutional records
• Train study teams on clinical research financial processes.
• Submits new and amended clinical research projects to the Clinical Research Hub (CRH) and tracks CRH reviews.
• Collaborates with CRH coverage analysis and budget team to confirm that studies meet the definition of a Qualifying Clinical Trial, which study-related items/services may be considered to be Routine Costs, and which items/services are allowable for Medicare reimbursement;
• Conducts quality assurance review of clinical research data maintained in OnCore, works with CRH to correct inconsistencies;
• Maintains study tracking logs, monitors all study-funded services associated with the study, confirms that all services performed have been charged to the appropriate payer (e.g. grant, sponsor, third-party payer), confirms that all costs associated with the study have only been paid once.
• Collaborates with DSP contracting team to ensure contractual agreement is executed and any intellectual property rights are protected.
• Coordinate proposal components (biosketches, other support, facilities, subawards, etc.) for completeness and accuracy.
  
  

Post-Award and Financial Management:Manage post-award administration for grants, contracts, and clinical trials, including award setup, reconciliation, and closeout.

• Monitor financial performance, projections, and budget adherence; provide regular reporting to PIs.
• Oversee expenditures to ensure they are allowable, allocable, and compliant with sponsor and university policies.
• Manage payroll distributions, effort reporting, cost share, and financial transactions (transfers, modifications, etc.).
• Track sponsor payments, invoicing, accruals, and financial activity for clinical trials.
• Reconcile accounts, resolve overdrafts, and support project closeouts.
• Maintain financial tracking tools and prepare detailed financial reports and projections.
• Coordinate agreements through institutional systems (e.g., UFIRST) and serve as liaison with central offices.
• Track subaward payments and ensure adherence to contractual obligations.
• Creates and negotiates sub-site budgets for Investigator Initiated Trials (IITs) ensuring compliance with prime award requirements.
• Works with CRH and DSP to create and negotiate master contracts and task orders with subsites;
• Manages payments to sub-sites per the negotiated contracts for IITs. Ensures sub-site invoices are accurate and tracks all payments associated with each project.
  
  

Expected Salary:

$70,600-$80,200

Required Qualifications:

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent

combination of education and experience.

Preferred:

• Extensive working knowledge and understanding of the university research environment in an academic medical setting.
• Foundational, financial, and operational knowledge of clinical research and UF Clinical Research
• Hub (CRH) services.
• Demonstrated working knowledge and understanding of clinical trials management and financial accounting.
• Ability to successfully work independently, interact professionally, and utilize effective writing and organizational skills.
• Proficiency with Microsoft Office suite; particularly Excel and Word.
• Proficient time management skills and ability to successfully manage multiple priorities.
  
  

Special Instructions To Applicants:

For consideration, please complete an application and include a cover letter, resume and the names and email addresses of three to five references.

The University of Florida is an Equal Employment Opportunity Employer.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:

No

Applications Close: 02 June 2026

To apply, visit https://explore.jobs.ufl.edu/en-us/job/539926

Our Commitment:

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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