What are the responsibilities and job description for the Procurement Officer position at Inside Higher Ed?
Job Title: Procurement Officer
Location: Kennesaw, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 292790
About Us
Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!
Location
(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.
Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.
Job Summary
Collaborates with campus customers, colleagues within the University and throughout the State of Georgia, and the supplier community to acquire the supplies, equipment, and services needed by the University for teaching, research, and service activities. Responsible for negotiating, preparing, executing, or recommending execution, awarding and administering all contracts, purchase orders and rental agreements which involve expenditures for supplies, materials, equipment and contractual services.
Responsibilities
KEY RESPONSIBILITIES:
Educational Requirements
Bachelor's degree from an accredited institution of higher education in Business or Humanities or an equivalent combination of relevant education and/or experience
Required Experience
Three (3) years of work experience in procurement, acquisition, contracting or related area
Preferred Qualifications
Additional Preferred Qualifications
Working Knowledge of PeopleSoft (Oracle)
One Or More Of The Following Certifications
Georgia Certified Purchasing Associate (GCPA) or ability to obtain within nine (9) months of hire
Georgia Certified Purchasing Manager (GCPM)
Certified Professional Procurement Officer (CPPO)
Certified Professional Public Buyer (CPPB)
Certified Professional in Supply Chain Management (CPSM)
Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in Business or Humanities
Preferred Experience
Previous experience in supply chain, materials management, or paralegal contract administration
Prior experience in an academic environment and/or procurement
Abilities
Knowledge, Skills, & Abilities
Able and willing to give advice and guidance, sharing knowledge, and providing counsel and feedback
Able to contribute to building a positive team spirit
Able to successfully manage time pressure, work against deadlines and deliver strong results on schedule for multiple projects
Able to handle multiple tasks or projects at one time meeting assigned deadlines
KNOWLEDGE
Knowledge of BOR/USG policy requirements and regulations
Skills
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Outstanding negotiation, relationship, and communication skills with ability to collaborate and influence across levels with internal and external end users (including very senior executives in both sides)
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.
For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.
Other Information
This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
Background Check
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf
Location: Kennesaw, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 292790
About Us
Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!
Location
(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.
Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.
Job Summary
Collaborates with campus customers, colleagues within the University and throughout the State of Georgia, and the supplier community to acquire the supplies, equipment, and services needed by the University for teaching, research, and service activities. Responsible for negotiating, preparing, executing, or recommending execution, awarding and administering all contracts, purchase orders and rental agreements which involve expenditures for supplies, materials, equipment and contractual services.
Responsibilities
KEY RESPONSIBILITIES:
- Reviews Request for Proposals and Request for Quotes for processing
- Reviews and analyzes purchase requisitions and determines the appropriate method of procurement
- Maintains purchase orders, etc., for the purpose of ensuring proper processing of data and provides necessary information and complies with policy regulations and requirements
- Determines the appropriate method of procurement for unique and complex purchase requisitions
- Investigates and develops sources of supply, final preparation of solicitation specifications and scope of work requirements in collaboration with end-users, issues RFQ's, RFP's, RFI's and purchase orders
- Develops pricing structure and manages evaluation committees
- Reviews, scrutinizes, summarizes, and evaluates quotations and proposals
- Authorizes and issues procurement contract awards
- Monitors customer satisfaction regarding goods and services received for the purpose of resolving any outstanding issues and improving the quality of services and products purchased
- Interacts with vendors and suppliers to actively expedite open purchase orders to provide timely delivery of products and/or services
- Responsible for the overall end-user and supplier relationship, assists with negotiations and assures assigned contract awards meet the agreed upon business objectives
- Manages the Contract Assessment Report (CAR) process with end-users and suppliers to ensure that supply market trends, supplier performance and KSU business needs are aligned
- Assists in resolving billing discrepancies associated with open purchase orders to ensure prompt purchase order close out
- Coordinates the resolution of purchase order payment issues with Accounts Payable, as needed
Educational Requirements
Bachelor's degree from an accredited institution of higher education in Business or Humanities or an equivalent combination of relevant education and/or experience
Required Experience
Three (3) years of work experience in procurement, acquisition, contracting or related area
Preferred Qualifications
Additional Preferred Qualifications
Working Knowledge of PeopleSoft (Oracle)
One Or More Of The Following Certifications
Georgia Certified Purchasing Associate (GCPA) or ability to obtain within nine (9) months of hire
Georgia Certified Purchasing Manager (GCPM)
Certified Professional Procurement Officer (CPPO)
Certified Professional Public Buyer (CPPB)
Certified Professional in Supply Chain Management (CPSM)
Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in Business or Humanities
Preferred Experience
Previous experience in supply chain, materials management, or paralegal contract administration
Prior experience in an academic environment and/or procurement
Abilities
Knowledge, Skills, & Abilities
Able and willing to give advice and guidance, sharing knowledge, and providing counsel and feedback
Able to contribute to building a positive team spirit
Able to successfully manage time pressure, work against deadlines and deliver strong results on schedule for multiple projects
Able to handle multiple tasks or projects at one time meeting assigned deadlines
KNOWLEDGE
Knowledge of BOR/USG policy requirements and regulations
Skills
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Outstanding negotiation, relationship, and communication skills with ability to collaborate and influence across levels with internal and external end users (including very senior executives in both sides)
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.
For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.
Other Information
This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
Background Check
- Credit Report
- Standard Enhanced
- Education
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf