Office Services Assistant I

Pasadena City College

Salary: $49,402.32 - $54,466.08 AnnuallyCFT-33

Job Type: Full-Time

Job Number: 09528

Location: Pasadena, CA

Department: Business & Administrative Services

Closing: 1/5/2026 11:59 PM Pacific

Under general supervision, performs general mailing and duplicating tasks; operates copy machine, and performs data entry. Performs maintenance or minor repair on equipment.

Example Of Duties

• Using computerized mailing system, meter outgoing campus mail, properly processing and recording mail charges.
• Assists other departments on selection of other types of service providers; Priority and Express mail, UPS, Air Borne or other types of service.
• Sorts, throws and bags/batches incoming and interdepartmental mail for campus distribution. Using computer system may be required to locate addressee with minimal information.
• Operates multiple high-speed digital production reprographic/publishing systems, black/white and color.
• Interpreting customer job requests setup and produce, simplex and duplex reprographic jobs.
• Produce new master copies which could include; sizing, cropping or adjusting print copy quality.
• Perform general maintenance or minor repairs on equipment.
• Make service calls to appropriate vendor and effectively communicate the problem and notify supervisor and enter calls in services logs.
• Performs related duties, padding, binding, punching, shrinking, collating and cutting as required using manual and electric equipment.
• Assist in maintaining appropriate paper stock and supply levels for reprographics and mailing processes and equipment.
• Answer the telephone, assist customers and provide information regarding department services.
• Will be required to drive an on-campus electric cart, light truck, or other district owned or personal vehicle for making scheduled and unscheduled deliveries to U.S. Post Office, off-campus locations, board packets and/or to other vendors as required.
• At the request of a supervisor, shall perform a variety of unscheduled duties normally and traditionally performed by an Office Services Assistant.
  
  

Minimum Qualifications

• Any combination equivalent to graduation from high school
• Two years of general clerical experience.
  
  

Preferred Qualifications

• One year of experience in production publishing/reprographics, binding, mailing and general office procedures.
  
  

KNOWLEDGE, SKILLS, AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

• Able to drive light-duty vehicles including on-campus carts.
• Follows oral and written instructions with accuracy.
• Maintains correct alphabetical filing and performs basic arithmetic accurately.
• Accepts and processes service requests courteously and efficiently.
• Manages workload to meet pre-set deadlines.
• Understanding of general office procedures and the use of copy and duplicating machines.
• Capable of quickly and efficiently learning to operate reprographic equipment.
• Comfortable handling large or bulky items as part of routine duties.
  
  

CORE COMPETENCIES - The District has identified the following essential skills and attributes needed for success in this position.

• Operational Accuracy & Attention to Detail
• Mailroom & Duplicating Equipment Proficiency
• Basic Equipment Maintenance & Troubleshooting
• Data Entry Speed & Accuracy
• Time Management & Workflow Prioritization
• Confidentiality & Information Handling
• Customer Service & Communication Skills
• Reliability & Independent Work
  
  

Salary Range

CFT-33

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) Utilizes An Online Application Process. Hard Copy, E-mailed, Or Faxed Resumes Are Not Accepted. Job Postings Will Not Be Reopened Due To Failure To Submit An Application Before The Closing Date For Any Reason. You Can Apply For a Position From Any Computer With Internet Access. Please Keep In Mind The Following

• If you do not follow the process or your application/resume is incomplete, your information will not be processed.
• If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
• The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
• While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
• Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).
  
  

All materials listed below may be required for your application packet to be considered complete:

• Resume or Curriculum Vitae
• Cover Letter
  
  

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

Additional Information

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• Pasadena Area Community College District will not sponsor any visa applications.
• Applicants must be available for interviews at Pasadena City College at no cost to the District.
• Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
• The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
• Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
• The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
• An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.
  
  

PASADENA AREA COMMUNITY COLLEGE DISTRICT

Equal Opportunity, Title IX, Section 504 Employer

To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/5146565/office-services-assistant-i

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