Office of Research and Sponsored Programs- Business Administrator I

Job Title

Office of Research and Sponsored Programs- Business Administrator I

Agency

Texas A&M University - San Antonio

Department

Office Of The President

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

The Business Administrator I serves as executive assistant to the Vice President for Research (VPR) while managing the business operations of the Office of Research and Sponsored Programs (ORSP). Provides leadership and oversight for office functions, resolves issues proactively, and administers a range of business activities with independent judgment and discretion.

Expected Compensation Range: $48K - $52K; within this range, commensurate with experience and qualifications.

Responsibilities

Business Operations Administration

• Serves as a liaison with financial, payroll, and human resources departments, ensuring timely processing of forms, reports, and other documents.
• Oversees and maintains office supply inventory, processes purchase requisitions, reconciles expenditures, and ensures compliance with budgetary constraints.
• Serves as Accountable Property Officer for the ORSP.
• Ensures ORSP compliance with all applicable finance, administrative, and other procedures.
• Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects.
• Monitors and controls operating expenditures and makes projections.
• Assists in the development, monitoring, and management of ORSP’s annual budget, including forecasting and expense tracking.
• Oversees annual fiscal year closing activities.
• Manages maintenance of business files.
• Identifies and implements process improvements, administrative changes, or new initiatives, providing staff training and policy interpretation as.
  
  

Executive Support

• Provides executive administrative support for the VPR and serves as the primary liaison with appropriate campus offices and departments as needed.
• Manages the VPR’s calendar, scheduling meetings and events, gathering vital information about event/meeting logistics, tactfully managing scheduling and prioritization, and resolving conflicts to align with office priorities.
• Coordinates travel arrangements, prepares itineraries and processes expense reports for the VPR.
• Plans, coordinates, and oversees logistics for meetings and activities involving internal and external stakeholders, ensuring preparedness and professional execution.
• Supports ORSP projects by tracking critical dates, following up on action items, and liaising with multiple departments and offices.
• Handles sensitive and confidential information with discretion while ensuring proactive communication with relevant parties.
  
  

Other Duties

• May supervise staff and/or student employees as assigned.
• Performs special analyses, project summaries, and other duties as required.
  
  

Required Education And Experience

• Bachelor’s degree or higher in related field.
• Five (5) years of related experience.
  
  

Knowledge, Skills And Abilities

• Strong working knowledge of word processing and spreadsheet applications.
• Exceptional organizational and multitasking skills.
• Strong communication abilities with a focus on discretion and professionalism.
• Proficiency in office operations, budget management, and meeting coordination.
• Ability to work independently and collaboratively in a high-paced environment.
• Experience with budget tracking and management.
  
  

Applicant Instructions: 

Please make sure to provide the following documents: 

• Cover Letter
• Resume / CV 
• Professional References
  
  

For detailed instructions on how to apply for any position on our website, please use the following link: 

http://www.tamusa.edu/humanresources/job-opportunities/index.html

Summary of Employee Benefits: 

Www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf

Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities. 

Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made.  If you have issues with adding documents to your application, please contact HR at 210-784-2058. 

In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.