What are the responsibilities and job description for the Mail Clerk position at Inside Higher Ed?
Job Category
Support Staff
Position Title
Mail Clerk
Full Time/Part Time
Full Time
Division
Finance and Administration
Department
Mail Services
Work Arrangement Type
On-Site (Hamilton, NY) – expected to work fully at the designated campus/office location.
Hiring Wage/Salary Range
$20.01 $1.75 shift differential
Professional Experience/ Qualifications
Knowledge of Excel and Banner preferred.
Education
High school diploma or equivalent required.
Certifications
A current valid driver’s license, in accordance with the University’s Driver Safety and Motor Vehicle Use Policy is required.
Offer Determination
When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements
Colgate bargaining unit employees must apply by December 19, 2025 to be considered.
Benefits
Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.
Department Statement
Located on the lower level of O’Connor Campus Center, Mail Services provides internal mail services for students, faculty, staff, and administration as well as operating a contract station of the United States Postal Service, known as Colgate Station.Colgate Station is the area where all students receive mail and incoming packages. The station provides postal services such as money orders, registered mail, certified mail, parcel post, and the sale of all postal supplies.In addition to U.S. mail, University Mail Services distributes official University mail and notices to departments, employees, and students. Outgoing mail and interoffice communications are picked up and delivered to the university daily. This service is designed to provide an efficient internal distribution system for University business correspondence.
This position is scheduled to work 40 hours per week and is covered by a collective bargaining agreement.
Accountabilities
Accountable for:
2025S087Posting
Temporary
No
Work Schedule
Monday – Friday
40 hours per week
Some weekends required
Job Open Date
12/12/2025
Open Until Filled
Yes
EEO Statement
The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.
Support Staff
Position Title
Mail Clerk
Full Time/Part Time
Full Time
Division
Finance and Administration
Department
Mail Services
Work Arrangement Type
On-Site (Hamilton, NY) – expected to work fully at the designated campus/office location.
Hiring Wage/Salary Range
$20.01 $1.75 shift differential
Professional Experience/ Qualifications
- Demonstrated ability to use email and learn basic mail sorting software.
- Demonstrated ability to provide excellent customer service of postal products to the Colgate community.
- The ability to work in a fast-paced environment is essential.
- Demonstrated ability to work collegially and effectively with a diverse group of constituents including students, faculty, staff, parents and alumni.
- Ability to work as a member of a team.
Knowledge of Excel and Banner preferred.
Education
High school diploma or equivalent required.
Certifications
A current valid driver’s license, in accordance with the University’s Driver Safety and Motor Vehicle Use Policy is required.
Offer Determination
When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements
- Must have the ability to lift at least 50 lbs.
- Must be able to stand for long periods of time, climb stairs and work in inclement weather conditions.
- Ability to work weekends and overtime, as required.
- Responsible for following all procedures to conduct work activities in a safe manner including but not limited to wearing PPE required for specific duties and safe handling of chemicals as outlined by University policies and/or the supervisor. Responsible for immediately reporting any unsafe conditions to the supervisor and/or Environmental Health and Safety.
Colgate bargaining unit employees must apply by December 19, 2025 to be considered.
Benefits
Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.
Department Statement
Located on the lower level of O’Connor Campus Center, Mail Services provides internal mail services for students, faculty, staff, and administration as well as operating a contract station of the United States Postal Service, known as Colgate Station.Colgate Station is the area where all students receive mail and incoming packages. The station provides postal services such as money orders, registered mail, certified mail, parcel post, and the sale of all postal supplies.In addition to U.S. mail, University Mail Services distributes official University mail and notices to departments, employees, and students. Outgoing mail and interoffice communications are picked up and delivered to the university daily. This service is designed to provide an efficient internal distribution system for University business correspondence.
This position is scheduled to work 40 hours per week and is covered by a collective bargaining agreement.
Accountabilities
Accountable for:
- Performing duties of postal clerk for campus postal station.
- Operating postal meter in accordance with postal regulations.
- Serving as a cashier for campus post office station, dispensing stamps and accepting mail and packages for mail.
- Picking up and delivering registered, certified, insured, and campus mail on established route.
- Making deliveries and pick ups to and from U.S. Post Office.
- Using electronic tracking system for incoming packages and USPS accountable mail.
- Creating mailing lists for bulk mailings using software.
- May be required to work in document services as needed.
- Following all procedures to conduct work activities in a safe manner including but not limited to wearing PPE required for specific duties and safe handling of chemicals as outlined by University policies and/or the supervisor.
- Immediately reporting any unsafe conditions to the supervisor and/or Environmental Health and Safety.
2025S087Posting
Temporary
No
Work Schedule
Monday – Friday
40 hours per week
Some weekends required
Job Open Date
12/12/2025
Open Until Filled
Yes
EEO Statement
The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.
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