What are the responsibilities and job description for the IT Contract & Budget Specialist position at Inside Higher Ed?
Job Title
IT Contract & Budget Specialist
Department
IT Business Services
Worker Type
Regular
Pay Type
Salary
Position Salary Minimum
$64,000
Position Salary Maximum
$74,000
Salary will be commensurate with the level of the position, education, and experience.
Scheduled Weekly Hours
40
Benefit Eligible
Yes
Screening Date
2025-11-03
Job Description Summary
Under general direction, assist with organizational/divisional contract license procurement/distribution and software risk reviews. Communicate and train users on best practices on software topics for procurement, contracting and asset management. Assist with the coordination and management of IT Budget and financial processes.
This position is approved for remote work on a hybrid basis. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.
Job Description
Job Duties:
Software and/or vendor management certifications such as:
Additional Position Information (if Applicable)
Required Application Documents
Resume
Cover Letter
Special Instructions (if applicable)
N/A
Additional Information
A criminal background check is required. All campuses are smoke- and tobacco-free campuses.
This organization participates in E-Verify.
Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.
Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.
Miami University Values Statement
Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.
For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.
Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.
Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.
Labor Law Posters for Applicants
Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.
IT Contract & Budget Specialist
Department
IT Business Services
Worker Type
Regular
Pay Type
Salary
Position Salary Minimum
$64,000
Position Salary Maximum
$74,000
Salary will be commensurate with the level of the position, education, and experience.
Scheduled Weekly Hours
40
Benefit Eligible
Yes
Screening Date
2025-11-03
Job Description Summary
Under general direction, assist with organizational/divisional contract license procurement/distribution and software risk reviews. Communicate and train users on best practices on software topics for procurement, contracting and asset management. Assist with the coordination and management of IT Budget and financial processes.
This position is approved for remote work on a hybrid basis. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.
Job Description
Job Duties:
- Assist with the execution of software agreements, license quotes and purchases. Including review of contracts and SLAs in conjunction with University procurement policies and state guidelines
- Assist with the monitoring of software and license allocations against contracted levels and proactively address gaps
- Assist with the management of the Software and Cloud Services Risk Review process for Conditional Use Applications.
- Maintain database of products and assist with the documentation of actual costs vs. forecasting annual costs to support accurate financial analysis.
- Assist with for the adherence to accessibility requirements set forth in Miami's Accessible Technology Policy.
- Lead the design, implementation and regular updates of a university-wide Software Asset Management awareness program to educate university to SAM principles, including software compliance activities including licensing audits as needed for contact adherence.
- Assist with the maintenance and coordination of IT resources and expenses, E&G, Designated and Gift Funds, for accuracy and completeness.
- Perform functions in support of the annual and multi-year budget processes and planning including routine and ad-hoc reports
- Monitor and coordinate various activities including but not limited to preparing funding transfers, departmental chargebacks, capital asset inventory and prepaid expenses.
- Actively promote a customer-oriented approach throughout IT Services.
- Participate in professional development activities and cross-functional projects
- Perform other duties as required or assigned
- Associates degree in business, accounting or related field, earned by date of hire AND 1 year experience with monitoring, tracking and interpreting financial data.
- OR 3 years’ experience with monitoring, tracking and interpreting financial data.
- Bachelor’s degree in business, accounting or related field, earned by date of hire.
- 3 years’ experience with IT contract administration, purchasing and procurement in a higher education environment.
- 3 years’ experience with financial responsibilities, budgeting and planning.
- Strong computer skills using programs such as Excel, Word, Access and PowerPoint.
- Strong analytical and financial planning skills
- General knowledge of accounting practices
- Strong verbal and written communication skills
- Strong organizational skills
- Demonstrated ability to create and contribute to an inclusive work environment
Software and/or vendor management certifications such as:
- Certified Software Manager certification
- Advanced Software Manager certification
- Certified Technology Procurement Expert
- CertifiedRegulatory Vendor Manager Program (CRVMP)
Additional Position Information (if Applicable)
Required Application Documents
Resume
Cover Letter
Special Instructions (if applicable)
N/A
Additional Information
A criminal background check is required. All campuses are smoke- and tobacco-free campuses.
This organization participates in E-Verify.
Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.
Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.
Miami University Values Statement
Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.
For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.
Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.
Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.
Labor Law Posters for Applicants
Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.
Salary : $64,000 - $74,000
