What are the responsibilities and job description for the Graduate Program Administrator position at Inside Higher Ed?
Posting Number:
S15272P
Working Title:
Graduate Program Administrator
Department:
Franklin-Biochemistry
About The University Of Georgia:
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About The College/Unit/Department:
Franklin College of Arts and Sciences is the heart of the University of Georgia’s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40 units.
College/Unit/Department Website:
https://www.bmb.uga.edu/
Posting Type:
External
Retirement Plan:
TRS or ORP
Employment Type:
Employee
Benefits Eligibility:
Benefits Eligible
Full/Part Time:
Full Time
Additional Schedule Information:
M-F, 8am-5pm; Occasional evening or weekend work may be needed during recruitment
Advertised Salary:
Commensurate with experience
Posting Date:
06/11/2026
Open Until Filled:
Yes
Proposed Starting Date:
07/13/2026
Location of Vacancy:
Athens Area
EEO Policy Statement:
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement:
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Classification Title:
Grad Program Administrator I
FLSA:
Exempt
FTE:
1.0
Minimum Qualifications:
Bachelor’s degree in a related field or equivalent
Position Summary:
This position is responsible for the effective coordination of the Biochemistry and Molecular Biology Graduate program within the Franklin College of Arts & Sciences.
The Graduate Program Professional position is a mid-level position with the opportunity for growth. This position is expected to interact with approximately 80-90 Graduate students within the Department of Biochemistry and Molecular Biology.
Knowledge, Skills, Abilities And/or Competencies:
Excellent interpersonal skills, professional demeanor, self motivation, experience in a diverse environment and the ability to multi-task. In addition, considerable knowledge of Graduate School policies and procedures is required. The ability to create and maintain complex databases, maintain accurate records, assemble and organize data and to prepare reports.
Physical Demands:
Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer.
Is driving a responsibility of this position?:
No
Is this a Position of Trust?:
Yes
Does this position have operation, access, or control of financial resources?:
No
Does this position require a P-Card? :
No
Is having a P-Card an essential function of this position? :
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
No
Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications):
Yes
Credit And P-Card Policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy:
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities:
Graduate Affairs Administration
Responsibilities Include But Are Not Limited To:
30
Duties/Responsibilities:
Teaching Assistant Position Management
Graduate Admissions Coordination
20
Duties/Responsibilities:
General Departmental Support
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:
Dr. Kosuke Funato
Recruitment Contact Email:
Kosuke.Funato@uga.edu
S15272P
Working Title:
Graduate Program Administrator
Department:
Franklin-Biochemistry
About The University Of Georgia:
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About The College/Unit/Department:
Franklin College of Arts and Sciences is the heart of the University of Georgia’s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40 units.
College/Unit/Department Website:
https://www.bmb.uga.edu/
Posting Type:
External
Retirement Plan:
TRS or ORP
Employment Type:
Employee
Benefits Eligibility:
Benefits Eligible
Full/Part Time:
Full Time
Additional Schedule Information:
M-F, 8am-5pm; Occasional evening or weekend work may be needed during recruitment
Advertised Salary:
Commensurate with experience
Posting Date:
06/11/2026
Open Until Filled:
Yes
Proposed Starting Date:
07/13/2026
Location of Vacancy:
Athens Area
EEO Policy Statement:
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement:
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Classification Title:
Grad Program Administrator I
FLSA:
Exempt
FTE:
1.0
Minimum Qualifications:
Bachelor’s degree in a related field or equivalent
Position Summary:
This position is responsible for the effective coordination of the Biochemistry and Molecular Biology Graduate program within the Franklin College of Arts & Sciences.
The Graduate Program Professional position is a mid-level position with the opportunity for growth. This position is expected to interact with approximately 80-90 Graduate students within the Department of Biochemistry and Molecular Biology.
Knowledge, Skills, Abilities And/or Competencies:
Excellent interpersonal skills, professional demeanor, self motivation, experience in a diverse environment and the ability to multi-task. In addition, considerable knowledge of Graduate School policies and procedures is required. The ability to create and maintain complex databases, maintain accurate records, assemble and organize data and to prepare reports.
Physical Demands:
Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer.
Is driving a responsibility of this position?:
No
Is this a Position of Trust?:
Yes
Does this position have operation, access, or control of financial resources?:
No
Does this position require a P-Card? :
No
Is having a P-Card an essential function of this position? :
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
No
Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications):
Yes
Credit And P-Card Policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy:
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities:
Graduate Affairs Administration
Responsibilities Include But Are Not Limited To:
- Inform current graduate students of Graduate School policies and procedures.
- Inform current graduate students of departmental requirements for MS and PhD programs.
- Coordinate comprehensive exam oral defenses, MS thesis defenses and PhD defenses. Includes announcements to the graduate school, scheduling rooms/times, and collecting and submitting associated paperwork
- Maintain database of current students containing all pertinent academic information.
- Maintain alumni database.
- Departmental liaison with Admissions, Graduate School, International Programs, and the Franklin College of Arts and Sciences business/dean’s office.
- Collect and submit Graduate School travel award applications for interested graduate students
- Ensure departmental and graduate school deadlines are met by tracking graduate student degree progress.
- Create 7000/9000 course sections in Banner, clear advising flags, and assist students with course registration as needed.
- Maintain student directory on website.
- Prepare and submit to Franklin Works hiring proposals, terminations, and all payroll information each semester for all students and Teaching/Lab assistants.
- Process and manage various forms through GradStatus including: Request for Change of Degree Objective; Application for Admission to Candidacy for Doctoral Degrees, Tuition waivers; Approval form for Doctoral Dissertation and Final Oral Examination; Comprehensive Exam Announcement; Dissertation Defense Announcement; Program of Study and others.
- Provide specific graduate student performance data to graduate coordinator to complete NIH surveys and other annual reviews.
30
Duties/Responsibilities:
Teaching Assistant Position Management
- Actively recruit eligible graduate teaching assistants from extra departmental sources.
- Screen interested teaching and lab assistant candidates for eligibility and direct them through application process.
- Ensure teaching and lab assistants adhere to university and departmental requirements, including orientation and GRSC requirements, minimum course load, English language proficiency requirements, and degree program requirements.
- Work closely with designated Payroll Manager for Biochemistry and Molecular Biology to provide the Franklin Business office with timely notifications of hiring requests, terminations, and SWB notifications. Submit all hiring requests through smartsheet intake form.
- Assist Graduate Coordinator with matching graduate teaching and lab assistants to departmental staffing needs. Make recommendation to lab coordinator and graduate program coordinator.
Graduate Admissions Coordination
- Review documents for completeness; ensure that all necessary documents are received and in file for review.
- Translate grades from US and international academic systems into a 4.0 GPA scale.
- Create and maintain applicant databases and spreadsheets.
- Schedule and coordinate applicant interviews with admissions committee.
- With guidance from the graduate coordinator and department head, implement changes in departmental admission procedures and policies to meet program goals.
- Complete admission and denial notices.
- Compose offer letters and prepare contracts for GTA, GLA, GRA and fellowship recipients.
- Inform committee on graduate school and departmental regulations.
- Participate in ILS recruitment weeks and assist in their interview and admissions process as requested.
20
Duties/Responsibilities:
General Departmental Support
- Serve as backup to the Administrative Specialist.
- Perform tasks and assignments as instructed by the office manager or departmental leadership.
- As a member of the staff in the department, this position supports the faculty. This position either provides the requested customer service or refers it to the appropriate staff member to respond. In cases where a service is requested that falls outside of the normal duties, this position will either provide the service or consult with the office manager as to possible alternative resources
- Assist the department Head, faculty and other staff to coordinate with college and university facilities staff to address facilities-related concerns, potentially including but not limited to organizing laboratory moves, laboratory closeouts, inventory management, interfacing with FMD and support services,
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:
Dr. Kosuke Funato
Recruitment Contact Email:
Kosuke.Funato@uga.edu