What are the responsibilities and job description for the Graduate Program Administrator position at Inside Higher Ed?
Posting Number:
S14343P
Working Title:
Graduate Program Administrator
Department:
ENGR-Acad Affairs & Assessment
About The University Of Georgia:
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About The College/Unit/Department:
The College of Engineering at the University of Georgia is one of the fastest growing programs at UGA and one of the fastest growing public colleges of engineering in the nation. Since our founding in 2012, enrollment in the College of Engineering has grown to over 2,400 students. Students and faculty alike are attracted to our setting in a comprehensive, land-grant, research institution that’s consistently ranked among the 20 best public universities in the nation. Our rapidly expanding engineering program focuses on opportunities for learning, discovery and innovation at the confluence of disciplines.
College/Unit/Department Website:
https://engineering.uga.edu/
Posting Type:
External
Retirement Plan:
TRS or ORP
Employment Type:
Employee
Benefits Eligibility:
Benefits Eligible
Full/Part Time:
Full Time
Additional Schedule Information:
Monday through Friday, 8 a.m. to 5 p.m.
Advertised Salary:
$48,000 ; based on experience
Posting Date:
11/05/2025
Open Until Filled:
Yes
Proposed Starting Date:
01/01/2026
Special Instructions To Applicants:
Applicants should include the following with their application:
Athens Area
EEO Policy Statement:
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement:
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Classification Title:
Grad Program Administrator I
FLSA:
Exempt
FTE:
1.00
Minimum Qualifications:
Bachelor’s degree in a related field or equivalent
Preferred Qualifications:
This position is responsible for the effective coordination of the Graduate Program within the College of Engineering.
The Graduate Program Administrator is a mid-level position with opportunity for growth, reporting to the Assistant Dean for Academic Affairs. This position is centralized in the College of Engineering and has a primary directive of coordinating various administrative functions for two entities: the School of Electrical & Computer Engineering (ECE) and the School of Chemical, Materials & Biomedical Engineering (CMB).
The Graduate Program Administrator is expected to interact with up to 250 graduate students through various duties as outlined below. This is an expanding graduate program with anticipated growth in the coming years.
This position is supervised by the Assistant Dean of Academic Affairs and Assessment.
Knowledge, Skills, Abilities And/or Competencies:
Excellent interpersonal skills, professional demeanor, self-motivation, experience in a diverse environment and the ability to multi-task are desirable. Proficiency with technology and prior experience with academic software
Physical Demands:
Typical office environment.
Is driving a responsibility of this position?:
No
Is this a Position of Trust?:
Yes
Does this position have operation, access, or control of financial resources?:
No
Does this position require a P-Card? :
No
Is having a P-Card an essential function of this position? :
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
Yes
Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications):
Yes
Credit And P-Card Policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy:
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities:
Graduate Affairs AdministrationResponsibilities include but are not limited to:
40
Duties/Responsibilities:
Graduate Recruitment, Admissions and OnboardingResponsibilities include but not limited to:
5
Data SupportResponsibilities Include But Not Limited To:
10
Contact Details:
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:
Dr. Mable Fok
Recruitment Contact Email:
mfok@uga.edu
S14343P
Working Title:
Graduate Program Administrator
Department:
ENGR-Acad Affairs & Assessment
About The University Of Georgia:
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About The College/Unit/Department:
The College of Engineering at the University of Georgia is one of the fastest growing programs at UGA and one of the fastest growing public colleges of engineering in the nation. Since our founding in 2012, enrollment in the College of Engineering has grown to over 2,400 students. Students and faculty alike are attracted to our setting in a comprehensive, land-grant, research institution that’s consistently ranked among the 20 best public universities in the nation. Our rapidly expanding engineering program focuses on opportunities for learning, discovery and innovation at the confluence of disciplines.
College/Unit/Department Website:
https://engineering.uga.edu/
Posting Type:
External
Retirement Plan:
TRS or ORP
Employment Type:
Employee
Benefits Eligibility:
Benefits Eligible
Full/Part Time:
Full Time
Additional Schedule Information:
Monday through Friday, 8 a.m. to 5 p.m.
Advertised Salary:
$48,000 ; based on experience
Posting Date:
11/05/2025
Open Until Filled:
Yes
Proposed Starting Date:
01/01/2026
Special Instructions To Applicants:
Applicants should include the following with their application:
- Resume
- Cover letter
- List of 3 references and contact information
Athens Area
EEO Policy Statement:
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement:
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Classification Title:
Grad Program Administrator I
FLSA:
Exempt
FTE:
1.00
Minimum Qualifications:
Bachelor’s degree in a related field or equivalent
Preferred Qualifications:
- Previous experience working in a Graduate Administrator or Graduate Coordinator capacity at the University of Georgia or within USG.
- Previous experience working with graduate programs, graduate admissions, and/or graduate recruitment.
This position is responsible for the effective coordination of the Graduate Program within the College of Engineering.
The Graduate Program Administrator is a mid-level position with opportunity for growth, reporting to the Assistant Dean for Academic Affairs. This position is centralized in the College of Engineering and has a primary directive of coordinating various administrative functions for two entities: the School of Electrical & Computer Engineering (ECE) and the School of Chemical, Materials & Biomedical Engineering (CMB).
The Graduate Program Administrator is expected to interact with up to 250 graduate students through various duties as outlined below. This is an expanding graduate program with anticipated growth in the coming years.
This position is supervised by the Assistant Dean of Academic Affairs and Assessment.
Knowledge, Skills, Abilities And/or Competencies:
Excellent interpersonal skills, professional demeanor, self-motivation, experience in a diverse environment and the ability to multi-task are desirable. Proficiency with technology and prior experience with academic software
Physical Demands:
Typical office environment.
Is driving a responsibility of this position?:
No
Is this a Position of Trust?:
Yes
Does this position have operation, access, or control of financial resources?:
No
Does this position require a P-Card? :
No
Is having a P-Card an essential function of this position? :
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
Yes
Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications):
Yes
Credit And P-Card Policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy:
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities:
Graduate Affairs AdministrationResponsibilities include but are not limited to:
- Provide administrative support to CENGR graduate programs including the double dawgs pathway programs.
- Assist graduate coordinator(s) in verifying student records such as program of study forms, degree change forms, etc.
- Assist graduate coordinator(s) in maintaining graduate records as needed.
- Coordinate with faculty and administration to resolve graduate student issues such as student appeals.
- Work with School Chairs and Graduate Coordinators to ensure policy compliance for graduate programs.
- Attend curriculum committee meetings and provide input related to graduate programs.
- Serve as department liaison for UGA Graduate School.
- Provide information and support to graduate students and answer queries.
- Organize and coordinate orientation sessions for incoming graduate program students.
- Make campus referrals as needed for enrolled students (CAPS, OGE, ISL, Grad School, CTL, Food Pantry, Student Accounts, Housing, Health Center, Student Care and Outreach, HR, Grad. Student Health Insurance staff, etc.)
- Process and manage various forms through GradStatus including: Request for Change of Degree Objective; Application for Admission to Candidacy for Doctoral Degrees; Approval form for Doctoral Dissertation and Final Oral Examination; Comprehensive Exam Announcement; Dissertation Defense Announcement; Program of Study; Preliminary Study forms; Approval Form for Masters Thesis; and others.
- Submitting award nominations through the relevant portal or process after receiving School nominations from Graduate Coordinators.
- Partner with the College of Engineering HR office and Business Office on all grad assistantship hires and funding/employment changes.
40
Duties/Responsibilities:
Graduate Recruitment, Admissions and OnboardingResponsibilities include but not limited to:
- Administer the admissions process in the relevant software (SLATE) for assigned Schools in coordination with Graduate Coordinators and faculty.
- Perform quality control measures to ensure applicant data has been accurately transferred to Graduate School.
- Provide administrative support to assigned schools through prospective student engagement via email.
- Attending conferences and recruitment events on behalf of the College of Engineering.
- Maintaining prospective student database for respective schools.
- Assist with marketing and communication needs.
- Managing the graduate admissions process in coordination with graduate coordinators.
- Process admissions and assistantship offer letters for graduate students.
- Coordinate monthly graduate affairs meetings with Graduate Coordinators, as well as other offices such as HR or the Business Office when applicable.
- Answer and field queries from prospective students, directing them to other offices or the Graduate Coordinators as appropriate.
- Serve as department liaison for UGA’s International Student Life and Office of Global Engagement for student visa related issues, coordinating with HR when needed.
- Organize and coordinate information sessions and open houses for prospective students.
- Coordinate with faculty, business office and HR staff to process RA, TA, and other fellowship offers and tuition waivers in a timely manner.
- Ensure that graduate research, thesis, dissertation, and special topics graduate course sections are posted in Banner each semester.
- Upload graduate course sections in BANNER for research, thesis, and dissertation.
- Audit student registrations for proper credit hours for maintaining assistantship status per enrollment compliance report.
- Clear student advising holds when applicable.
5
Data SupportResponsibilities Include But Not Limited To:
- Collect and maintain database of student and program specific data on applications, admissions, enrollment, graduation, progression, retention, etc., on periodic basis.
- Assist with data collection specific to external reporting to agencies such as ASEE and USNEWS.
- Generate data and prepare cyclical enrollment and recruitment reports for the Graduate Programs Office.
- Distribute, collect, and disseminate assessment matrices and data to School Chairs and graduate coordinators for annual assessment purposes.
- Other responsibilities as assigned by Assistant Dean as needs arise.
- Complete UGA employee trainings.
- Attend College of Engineering staff/employee meetings as requested.
10
Contact Details:
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:
Dr. Mable Fok
Recruitment Contact Email:
mfok@uga.edu
Salary : $48,000
