What are the responsibilities and job description for the Financial Administrator position at Inside Higher Ed?
Job Title: Financial Administrator
Location: Atlanta, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 291595
About Us
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.
About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values
Georgia Tech's Mission Is To Develop Leaders Who Advance Technology And Improve The Human Condition. The Institute Has Nine Key Values That Are Foundational To Everything We Do
Department Information
College of Design degrees focus on the intersection between technology and the ways people engage with the world. Our classes regularly dig into the science and engineering behind what is traditionally considered art. We emphasize human experiences, from products and soundscapes, to living in buildings and cities.
Our approach to design education is unique for a design school as a Georgia Tech college, we naturally associate technology and research with our work. We use design thinking to develop new technologies, anticipate the future of buildings and environments, and change the way people experience art, everyday objects, and their immediate surroundings.
Job Summary
The Financial Administrator is responsible for assisting with financial operations of a department or unit, interpreting, advising and disseminating financial policies and procedures; ensuring that unit accounting practices and procedures follow Institute guidelines and recommending improvements to unit procedures. This role assists in preparation of unit budgets and reports, and implementing accounting and office controls.
Responsibilities
Job Duty 1 -
Within an academic or research unit, develop prepare financial data related to proposals, grants and contracts, general appropriations, endowments and other funds.
Job Duty 2 -
Identify training needs and deliver training to departmental faculty and staff as required.
Job Duty 3 -
Perform other duties as assigned
Job Duty 4 -
Generate data for use in budget amendments and other budget related reporting.
Job Duty 5 -
Manage the recording of financial transactions and generation of financial related reports on both scheduled and ad hoc basis.
Job Duty 6 -
Collect, reconcile and audit monthly unit expense transactions.
Job Duty 7 -
Review or approve payroll, time documents and personnel action forms.8
Job Duty 6 -
Coordinate unit financial related actions with Institute financial units.
Job Duty 9 -
Recommend & implement changes to unit financial or accounting procedure and process as appropriate.
Job Duty 10 -
Provide work related advice and direction to other unit financial or accounting personnel: may also supervise those personnel.
Required Qualifications
Educational Requirements
Bachelor's Degree in Accounting, Business, Finance or related field or equivalent combination of education and experience
Required Experience
Four to six years of job related experience
Preferred Qualifications
Additional Preferred Qualifications
Skills
This job requires advanced knowledge of and skill in applying general accounting principles and practices within a business environment. Additionally required are attention to detail and accuracy and use of office and specialized accounting related computer applications. Excellent written and verbal communication skills required.
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.
Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (¿USG¿) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual¿s race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714Board of Regents Policy Manual | University System of Georgia (usg.edu).
Other Information
This is not a supervisory position.
This position does have financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.
Pay Grade: G06 $55,029.00 - $78,907.00
Background Check
Successful candidate must be able to pass a background and credit check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening
Location: Atlanta, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 291595
About Us
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.
About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values
Georgia Tech's Mission Is To Develop Leaders Who Advance Technology And Improve The Human Condition. The Institute Has Nine Key Values That Are Foundational To Everything We Do
- Students are our top priority.
- We strive for excellence.
- We thrive on diversity.
- We celebrate collaboration.
- We champion innovation.
- We safeguard freedom of inquiry and expression.
- We nurture the wellbeing of our community.
- We act ethically.
- We are responsible stewards.
Department Information
College of Design degrees focus on the intersection between technology and the ways people engage with the world. Our classes regularly dig into the science and engineering behind what is traditionally considered art. We emphasize human experiences, from products and soundscapes, to living in buildings and cities.
Our approach to design education is unique for a design school as a Georgia Tech college, we naturally associate technology and research with our work. We use design thinking to develop new technologies, anticipate the future of buildings and environments, and change the way people experience art, everyday objects, and their immediate surroundings.
Job Summary
The Financial Administrator is responsible for assisting with financial operations of a department or unit, interpreting, advising and disseminating financial policies and procedures; ensuring that unit accounting practices and procedures follow Institute guidelines and recommending improvements to unit procedures. This role assists in preparation of unit budgets and reports, and implementing accounting and office controls.
Responsibilities
Job Duty 1 -
Within an academic or research unit, develop prepare financial data related to proposals, grants and contracts, general appropriations, endowments and other funds.
Job Duty 2 -
Identify training needs and deliver training to departmental faculty and staff as required.
Job Duty 3 -
Perform other duties as assigned
Job Duty 4 -
Generate data for use in budget amendments and other budget related reporting.
Job Duty 5 -
Manage the recording of financial transactions and generation of financial related reports on both scheduled and ad hoc basis.
Job Duty 6 -
Collect, reconcile and audit monthly unit expense transactions.
Job Duty 7 -
Review or approve payroll, time documents and personnel action forms.8
Job Duty 6 -
Coordinate unit financial related actions with Institute financial units.
Job Duty 9 -
Recommend & implement changes to unit financial or accounting procedure and process as appropriate.
Job Duty 10 -
Provide work related advice and direction to other unit financial or accounting personnel: may also supervise those personnel.
Required Qualifications
Educational Requirements
Bachelor's Degree in Accounting, Business, Finance or related field or equivalent combination of education and experience
Required Experience
Four to six years of job related experience
Preferred Qualifications
Additional Preferred Qualifications
- Advanced knowledge of and skill in applying accounting principles and practices within a university business environment is preferred: sponsored research budgeting, accounting, purchasing, closeout, and subaward process.
- Workday and OneUSG, proficient in Microsoft Office, specifically Excel.
- Advanced knowledge of and skill in applying accounting principles and practices within a university business environment is preferred.
- Prepare and analyze financial reports for unit leadership and Project Investigators, with a strong emphasis on sponsored grant reporting, to provide accurate data for decision-making while ensuring compliance with institutional policies and regulations.
- Provide comprehensive post-award management for sponsored grants and other funding sources, including preparing and submitting budget amendments and subawards for sponsored grants.
- Monitor and track expenditures against budgets to identify discrepancies and provide recommendations for corrective actions.
- Provide high-level support for salary distributions and redistributions in compliance with policy.
- Exercise fiscal approval authority over Workday transactions at the school level.
Skills
This job requires advanced knowledge of and skill in applying general accounting principles and practices within a business environment. Additionally required are attention to detail and accuracy and use of office and specialized accounting related computer applications. Excellent written and verbal communication skills required.
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.
Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (¿USG¿) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual¿s race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714Board of Regents Policy Manual | University System of Georgia (usg.edu).
Other Information
This is not a supervisory position.
This position does have financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.
Pay Grade: G06 $55,029.00 - $78,907.00
Background Check
Successful candidate must be able to pass a background and credit check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening
Salary : $55,029 - $78,907