What are the responsibilities and job description for the Facilities Assistant - Maintenance Assistant position at Inside Higher Ed?
Job No: 539195
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Libraries/Museums, Facilities Operations/Skilled Trades, Veteran's Preference Eligible
Department: 55140100 - LB-BUILDING MANAGEMENT
Job Description
Classification Title:
Maintenance Assistant
Classification Minimum Requirements:
Completion of the ninth (9th) grade and one (1) year of appropriate experience. Appropriate vocational/technical training may substitute at an equivalent rate for the required experience.
Job Description:
JOB SUMMARY
The Library Facilities Planning Department (LFPD) is responsible for all facility planning, construction, maintenance, security, signage, accountable property, office supply distribution, and a system-wide mail and courier service for the Smathers Libraries, which include seven facilities with over 350,000 square feet of building space.
The Facilities Assistant helps manage the day-to-day operations of the department and assists with building maintenance by responding to the needs of all branches, and storage facilities, as well as individual library offices. Triages facilities work orders, ensuring the timely and satisfactory completion of requested work. Addresses maintenance problems, performing support functions to keep the library operate in a consistent and seamless manner. Assists with the mail collection and distribution for the Libraries.
RESPONSIBILITIES
Work Orders
Works directly with the Maintenance Generalist to resolve work order requests in each library facility within the George A. Smathers Library system. Follows through with tickets submitted and provides timely status updates.
Maintenance
Participates and assists in coordinating all renovations and library facilities projects working closely with vendors, and appropriate library and university employees. Handles minor repairs to Library equipment and building mechanical systems. General facilities duties including, but not limited to painting, replacing light bulbs, cleaning, general repair, and furniture moving. Performs minor welding and carpenter repairs. Assists in departmental moves as requested.
Office Support
Greets guests and answers general questions. Answers, screens, and directs department phone calls to the correct person. Supports the Facilities & Security Department by filing, copying, faxing, and scanning as requested. Duties will also include word processing and managing Outlook calendar.
Mail Delivery
Delivers mail and other documents to departments and other library locations on and off campus.
Participates in special projects and performs other duties as assigned. Serves on committees as appointed and participates in staff development opportunities.
Expected Salary:
$19.23/hr minimum salary; The Smathers Libraries offer a salary commensurate with experience and credentials.
Required Qualifications:
Completion of the ninth (9th) grade and one (1) year of appropriate experience. Appropriate vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred:
Application Process
To apply, submit
If an accommodation due to a hearing or speech disability is needed to apply for this position, please call 352-392-2477 University of Florida Human Resources or the Florida Relay System at 800-955-8771 (TDD).
This position has been reposted. Previous applicants need not reapply.
Health Assessment Required:
Yes -
This position requires the ability to lift 50 pounds and involves lifting, moving furniture, use of pallet jacks, dollies/hand trucks, and book trucks. Hand tools and small power tools will also be used. A health assessment is required prior to employment.
Applications Close: 12 May 2026
To apply, visit https://explore.jobs.ufl.edu/en-us/job/539195
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-7b37cfb8c385014cb4cd31c3fb196d59
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Libraries/Museums, Facilities Operations/Skilled Trades, Veteran's Preference Eligible
Department: 55140100 - LB-BUILDING MANAGEMENT
Job Description
Classification Title:
Maintenance Assistant
Classification Minimum Requirements:
Completion of the ninth (9th) grade and one (1) year of appropriate experience. Appropriate vocational/technical training may substitute at an equivalent rate for the required experience.
Job Description:
JOB SUMMARY
The Library Facilities Planning Department (LFPD) is responsible for all facility planning, construction, maintenance, security, signage, accountable property, office supply distribution, and a system-wide mail and courier service for the Smathers Libraries, which include seven facilities with over 350,000 square feet of building space.
The Facilities Assistant helps manage the day-to-day operations of the department and assists with building maintenance by responding to the needs of all branches, and storage facilities, as well as individual library offices. Triages facilities work orders, ensuring the timely and satisfactory completion of requested work. Addresses maintenance problems, performing support functions to keep the library operate in a consistent and seamless manner. Assists with the mail collection and distribution for the Libraries.
RESPONSIBILITIES
Work Orders
Works directly with the Maintenance Generalist to resolve work order requests in each library facility within the George A. Smathers Library system. Follows through with tickets submitted and provides timely status updates.
Maintenance
Participates and assists in coordinating all renovations and library facilities projects working closely with vendors, and appropriate library and university employees. Handles minor repairs to Library equipment and building mechanical systems. General facilities duties including, but not limited to painting, replacing light bulbs, cleaning, general repair, and furniture moving. Performs minor welding and carpenter repairs. Assists in departmental moves as requested.
Office Support
Greets guests and answers general questions. Answers, screens, and directs department phone calls to the correct person. Supports the Facilities & Security Department by filing, copying, faxing, and scanning as requested. Duties will also include word processing and managing Outlook calendar.
Mail Delivery
Delivers mail and other documents to departments and other library locations on and off campus.
Participates in special projects and performs other duties as assigned. Serves on committees as appointed and participates in staff development opportunities.
Expected Salary:
$19.23/hr minimum salary; The Smathers Libraries offer a salary commensurate with experience and credentials.
Required Qualifications:
Completion of the ninth (9th) grade and one (1) year of appropriate experience. Appropriate vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred:
- Previous maintenance experience
- Ability to work collaboratively to accomplish goals
- Experience with photocopiers and printers
- Experience with Microsoft Word and Outlook
- Good communication skills
- Good customer service
- Capable of working independently
- Punctual and reliable
Application Process
To apply, submit
- a cover letter detailing your interest in, and qualifications for this position
- your current resume or CV
- a list of three references including their contact information (telephone number and email address)
If an accommodation due to a hearing or speech disability is needed to apply for this position, please call 352-392-2477 University of Florida Human Resources or the Florida Relay System at 800-955-8771 (TDD).
This position has been reposted. Previous applicants need not reapply.
Health Assessment Required:
Yes -
This position requires the ability to lift 50 pounds and involves lifting, moving furniture, use of pallet jacks, dollies/hand trucks, and book trucks. Hand tools and small power tools will also be used. A health assessment is required prior to employment.
Applications Close: 12 May 2026
To apply, visit https://explore.jobs.ufl.edu/en-us/job/539195
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-7b37cfb8c385014cb4cd31c3fb196d59
Salary : $19