Executive Administrative Assistant III (Scheduler) - Office of the President

Job Posting

JR101586 Executive Administrative Assistant III (Scheduler) - Office of the President (Open)Department:

RegularOpen Date

General Counsel & Chief of Staff, PMPosition Type:

01-06-2026Close Date

$58,000 - $72,000

Job Description

As an integral part of the President’s team, the Executive Administrative Assistant III (Executive Scheduler) provides critical day-to-day support to the President and ensures a high level of efficiency in the calendar management for the President. The primary function of this position is strategic coordination of the President’s schedule.

Responsibilities

• Provide complex calendar management by reviewing and assessing short-term and long-term scheduling priorities for the President.
• Work closely with the President to ensure effective time management.
• Prioritize daily and monthly schedules, internal and external meetings, events and travel arrangements with keen attention to detail.
• Ensure timely preparation for meetings and events by collecting and compiling required information and materials.
• Work in concert with the Executive Assistant to the President/Operation Manager on briefing materials and information flow, and track correspondence for the President’s Office.
• Serve as a primary point of contact and intermediary between the President and various internal and external constituencies (faculty, staff, students and members of the public).
• Monitor President’s email account and respond to and direct inquiries to appropriate offices.
• Perform other related administrative duties as assigned.
  
  

Minimum Qualifications

• Associate of Arts degree. A Bachelor’s degree may substitute for years’ experience.
• Six years’ experience providing high-volume scheduling including two years of administrative support for a President/Chief Executive Officer or other senior official at a comparable organization.
• Strong organizational skills and ability to set priorities and respond quickly as priorities change.
• Ability to handle high volume of scheduling matters in a fast-paced environment.
• Strong interpersonal skills with an ability to build good relationships with peers and to interact with senior administrators and diverse campus constituencies.
• Strong verbal and written communication skills and ability to collect, compile and organize information and provide summary reports.
• Ability to anticipate needs and work proactively to solve problems.
• Keen attention to detail, commitment to excellence and outstanding customer service.
• Good judgment, appropriate discretion and tact in handling sensitive matters and in interacting with students, staff, public officials and other constituencies.
• Ability to project a professional, polished image in representing the Office of the President.
• Ability to make effective oral presentations.
• Ability to supervise office operations and staff.
• Skilled in managing filing systems.
• Excellent technological skills with high proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint, and various virtual meeting platforms required.
  
  

Preferred Qualifications

• Not Currently Available
  
  

Conditions Of Employment

• Skills Assessment Testing may be required.
  
  

Additional Job Information

Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave, annual leave, and personal leave; 12 paid holidays per year, tuition remission; employer-funded pension and supplemental retirement accounts.

Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to: Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students.

Equal opportunity of access to academic and related programs shall be extended to all persons. Bowie State University shall have as its firm objective equal opportunity in recruitment and hiring, rate of pay, all other promotions, training, retention and dismissals, for all employees and applicants for employment. The University will stress equal access for employees and applicants for employment to all programs and services provided by the University both on and off campus. The University will also provide equal opportunity and an atmosphere of nondiscrimination with respect to women and members of minority groups in all its operations. In addition, the University shall promote equal opportunity and equal treatment through a positive and continuing Affirmative Action Program.

The University makes, and will continue to make, reasonable accommodations to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the University's business.

In addition, employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in an investigation, compliance review or hearing, or opposing any act or practice made unlawful, or exercising any other right protected by Section 503 of the Rehabilitation Act of 1973, as amended or the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.