Clinical Coordinator

Date: November 24, 2025

Title: Clinical Coordinator

Description: Under the supervision of the Department Chair the Clinical Coordinator is responsible for operational details related to the planning, coordination and evaluation of faculty supervised and precepted clinical/field experiences including externships and internships.

Responsibilities

• Develops and maintains positive relationships with actual and potential clinical affiliates and agency personnel
• Works with Course Coordinators and the Chair to determine current and anticipate future clinical learning needs.
• Markets the program and program needs to potential affiliates as indicated.
• Makes initial and annual site visits to agencies and agency personnel as indicated for the purpose of initial or on-going planning.
• Serves as the first point-of contact for clinical agencies and agency personnel; provides timely and professional communication with agencies, agency personnel, faculty, and students as indicated.
• Develops and maintains current affiliation agreements.
• Provides the agency with timely information-certificates of insurance, clinical clearance documents, contracts, schedules, contact information, and so forth.
• Communicates with agency personnel, community groups, faculty, and students to secure timely and quality clinical learning experiences.
• Makes/facilitates arrangements for on-site student and faculty training as indicated
• Makes site visits as needed to conference with agency contacts, nurse managers, or administrators when unanticipated issues or concerns arise; makes the Chairperson and Course Coordinator aware of actual or potential concerns or issues requiring their attention.
• Ensures that appropriate agency personnel are invited to Department events.
• Provides follow up letters of thanks to agencies/agency personnel.
• Collaborates with the Course Coordinator to arrange clinical placements/ clinical placement schedules
• Creates clinical schedules and calendars based on student learning needs, enrollments, and availability of suitable clinical/field sites,
• Generates draft schedule for review, refinement, and approval by course lead in a timely manner.
• Distributes finalized schedules to all relevant parties-students, faculty, staff and agency personnel; distributes learning objectives and related evaluation materials to agencies and agency personnel.
• Serves as the point of contact for students and faculty with regard to clinical placement issues including the need for scheduling changes.
• Works with the School of Nursing Office Coordinator to arrange accommodations and/or travel arrangements as necessary for clinical or field experiences.
• Collaborates with Chairperson or designee to plan, coordinate and evaluate senior capstone experiences
• Arranges informational meetings with eligible students in the traditional (spring), RNOP (summer), and PNOP (fall).
• Works with the Capstone Coordinator to provide students with accurate and up to date information on the capstone experience.
• Maintains an up-to-date list of available affiliates; communicates this to the students.
• Receives and records student requests.
• Communicates requests to appropriate agency personnel in a timely fashion.
• Provides agency/agency personnel with information needed to process a request.
• Develops or updates affiliation agreements as necessary.
• Communicates with students about ability of agencies to accommodate requests and makes additional requests as necessary in a timely fashion.
• Works with the Chairperson or designee to make sure that course materials are accurate and up-to-date.
• Assists students and faculty with clinical clearance requirements.
• Works with the Chairperson or designee to assign students to faculty advisors.
• Works with the agency to identify a preceptor or manager contact for the student and faculty advisor.
• Assists students as necessary in developing a clinical schedule.
• Provides faculty advisors with student files (agency contact information, student contact information, skills checklist, learning objectives, grading rubric, face sheet for recording grades and the completion of required paperwork) and ensures that files are completed and returned at the completion of the experience.
• In coordination with the School of Nursing Office Coordinator, manages operations (files, filing systems, communications) related to attestation of clinical clearance of students and faculty; ensures timely communication, facilitates access to health services and training as necessary, maintains and updates records, communicates compliance concerns.
• Provides oversight, training, and ongoing support for all clinical adjunct faculty. Serves as the primary liaison for adjunct-related issues, ensuring alignment with departmental policies and coordination with Course Coordinators and the Chair.
• In coordination with School of Nursing Office Coordinator, communicates with students, faculty and agency personnel regarding clinical clearance requirements
• Provides student and faculty with periodic reminders about clinical clearance requirements including annual flu vaccination
• Communicates with the Health Center to maintain up-to-date health clearance information on students and faculty
• Maintains up-to-date CPR records on students and faculty
• Maintains up-to-date records related to licensure and malpractice on RN students and faculty
• Works with Course Coordinators to make arrangements for mandatory education as necessary
• Works with Course Coordinators to schedule on-site agency training as necessary, e.g., computer training
• Schedules bi-annual CPR training for students and faculty
• Works with affiliates and providers to ensure timely student access to annual flu vaccination
• Communicates compliance issues to appropriate personnel (Chairperson and/or Course Coordinator)
• Provides required attestation information to agency personnel
• Works with the Chair and the Chairs of the Curriculum and Evaluation Committees to evaluate clinical teaching and clinical learning experience

• Works with Course Coordinators to revise and refine instruments for uniform data collection related to clinical agencies, sites, and experiences.
• In coordination with the School of Nursing Office Coordinator Disseminates surveys to students enrolled in clinical courses. Maintains electronic and physical records of findings. Analyzes data. Generates and disseminates evaluation reports. Works with the Chair to provide timely and appropriate feedback to clinical agencies/personnel.
• Works with the Evaluation Chair to revise and refine instruments for uniform data collection related to clinical instructors and clinical instruction.
• In coordination with the School of Nursing Office Coordinator, disseminates surveys to students in clinical courses. Maintains electronic and physical records of findings. Analyzes data. Generates individual, course level, and Department level reports. Disseminates reports as indicated.
• Works with the School of Nursing Office Coordinator and Course Coordinators to collect, file, and track individual student clinical performance in clinical courses, including skills validations, and completion of certifications. Keeps the Chair and Chairs of the Curriculum and Evaluation Committee aware of compliance concerns.
• Collects preceptor information from senior capstone students, maintains a record of preceptor information for regulatory purposes, records and analyzes aggregate data on preceptors. Disseminates data and/or reports as indicated.
• Collects summative evaluation forms from faculty advisors for the senior capstone experience, records and analyzes aggregate program outcomes. Maintains records. Provides data to the Chair and Chair of Evaluation.
• Other duties as assigned.
• Participate in significant campus activities including Welcome Week, TrueBlue Weekend, and Commencement Weekend.
• Comply with all applicable College, Federal, State, local and associational laws, rules and regulations.
• As a representative of the College, comport oneself in a professional manner at all times, both on and off campus.

Qualifications: Minimum requirements for this position are a Master’s degree in nursing from an accredited college or university. Registered nurse in the State of New York. CPR training/ certification. Previous teaching experience/work with college students or graduate nurses is preferred.

• Strong interpersonal communication skills-verbal, non-verbal, written
• Ability to work well as a member of an aligned professional team
• Use of curricular technologies, LMS, computer skills-Microsoft, Datatel, Excel desirable
  
  

Wage range: $40.00 per hour

An independent, residential liberal arts college enrolling approximately 1,100 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”

Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.

Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.

Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply.

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.

All applicants are asked to submit the following materials with their online applications:

• A cover letter;
• A resume;
• The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).
  
  

Review of applications will continue until the position is filled.