What are the responsibilities and job description for the Archivist position at Inside Higher Ed?
About Hofstra
Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.
Position Title
Archivist
Position Number
896647
Position Category
Administration
School/Division
Library Operations
Department
Library Operations - Special Collections
Full-Time Or Part-Time
Full-Time
Description
Reporting to the Director of Special Collections, the Archivist employs a community-centered and team-based approach to developing and promoting Hofstra University’s archival collections, housed within three repositories: the Long Island Studies Institute, Rare Books and Manuscripts, and University Archives. Serving also as the University Archivist, this position ensures that the history and legacy of the University are preserved and made accessible for future generations.The Archivist applies best practices to responsibly and effectively acquire, manage, preserve, and provide access to archival collections in both physical and digital formats. This role collaborates closely with Hofstra faculty, researchers, and community partners to engage and educate diverse learners through the use of archival materials. The Archivist also responds to reference inquiries, provides reading room support, and builds relationships with key community and regional partners, donors, and stakeholders to strengthen outreach and advance strategic initiatives.
Responsibilities Include, But Are Not Limited To
Open Until Filled
Date Posted
10/31/2025
EEO Statement
Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.
Salary/Salary Range
$66,500 - $70,000
Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.
Position Title
Archivist
Position Number
896647
Position Category
Administration
School/Division
Library Operations
Department
Library Operations - Special Collections
Full-Time Or Part-Time
Full-Time
Description
Reporting to the Director of Special Collections, the Archivist employs a community-centered and team-based approach to developing and promoting Hofstra University’s archival collections, housed within three repositories: the Long Island Studies Institute, Rare Books and Manuscripts, and University Archives. Serving also as the University Archivist, this position ensures that the history and legacy of the University are preserved and made accessible for future generations.The Archivist applies best practices to responsibly and effectively acquire, manage, preserve, and provide access to archival collections in both physical and digital formats. This role collaborates closely with Hofstra faculty, researchers, and community partners to engage and educate diverse learners through the use of archival materials. The Archivist also responds to reference inquiries, provides reading room support, and builds relationships with key community and regional partners, donors, and stakeholders to strengthen outreach and advance strategic initiatives.
Responsibilities Include, But Are Not Limited To
- Expands and diversifies the collections through strategic partnerships and community engagement initiatives.
- Assesses, acquires, processes, and preserves both physical and digital materials that document Hofstra University and the diverse histories of Long Island, New York, and the surrounding region, ensuring alignment with Hofstra’s mission and strategic plan.
- Designs and implements policies and workflows for collection development, digital preservation, metadata creation, and access collaborating with the Director of Special Collections and stakeholders to maintain archival standards and best practices.
- Oversees digitization initiatives and advances online access projects via digital repositories, partner websites, and digital exhibits.
- Develops and curates community centered collection guides, finding aids, curricula, exhibits, and educational resources that connect learners and scholars to archival holdings.
- Partners with University Advancement, donors, and funders to strengthen archival collections, programs, and events.
- Engages faculty and students to integrate archival materials into learning, teaching, and research experiences.
- Supervises, mentors, and trains student assistants, fostering applied learning in archival theory and practice.
- Monitors and adopts emerging technologies, trends, and best practices in archival processing, digital management, and data curation.
- Represents Hofstra University on committees and at professional archival meetings, conferences, and events, and performs additional related duties as assigned.
- Master’s degree in Library and Information Science from an ALA-accredited program required.
- 1–2 years of professional experience in a special collections or archival environment.
- Thorough understanding of the legal and ethical considerations related to archival management and access.
- Proven knowledge of digital curation, metadata standards, and digital preservation systems and tools.
- Exceptional organizational, communication, and project management abilities, with attention to accuracy and detail.
- Familiarity with the history and culture of Long Island and/or New York preferred.
- Experience using and managing digital repository platforms, such as ArchivesSpace, CONTENTdm, Omeka, or comparable systems.
- Demonstrated experience supervising or mentoring students, interns, or staff members.
Open Until Filled
Date Posted
10/31/2025
EEO Statement
Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.
Salary/Salary Range
$66,500 - $70,000
Salary : $66,500 - $70,000