What are the responsibilities and job description for the Advancement Operations Coordinator position at Inside Higher Ed?
Responsibilities and Duties
Job Posting: Apr 16, 2026
- Manage the biographical maintenance process and ensure the quality of data entry through standard quality control reporting and enforcement of established data entry procedures.
- Coordinate with other advancement services colleagues regarding data entry assignments (i.e., administrative assistant and student worker); prioritize tasks and provide feedback as needed.
- Oversee the generation and electronic distribution of weekly gift reports to account program directors for gift accounting and recognition purposes.
- Assist with gift processing as needed. This involves preparing checks for deposit and preparing online gifts for processing; entering philanthropic gifts and pledges into the fundraising/donor database; and working with the TU Foundation employees to ensure all gift entries reconcile.
- Collaborate with faculty and staff across campus who gather demographic information on alumni, parents, and students and determine best method for capturing and recording that information in the alumni database; this involves establishing protocols for the exchange of data and the prioritization of data entry tasks.
- Bachelor’s degree acquired by 6/1/26
- Two years of related experience.
- Proficiency in Microsoft Office Suite, particularly Excel and SharePoint.
- Demonstrated attention to detail while meeting obligatory deadlines.
- Strong analytical, interpersonal, organizational, research and project management skills.
- Ability to handle multiple assignments and changing priorities as circumstances may dictate.
- Ability to work well both independently and as part of a team.
- Maintain high level of professionalism and confidentiality.
- Experience using fundraising software such as Ellucian Advance is preferred.
- Preferred familiarity with gift accounting, IRS regulations, and CASE Management & Reporting Standards.
Job Posting: Apr 16, 2026