Admissions Event Specialist

Department

Welcome Center

Compensation

$19.16 Hourly

General Description / Primary Purpose

The Admissions Events Specialist performs specialized functions within the Admissions department, focusing on the planning, coordination, and execution of recruitment, yield, and retention events. This role supports both on-campus and off-campus initiatives, ensuring alignment with the Enrollment Services and Academic Affairs brand standards. The Specialist collaborates with university staff and external partners to deliver high-impact experiences for prospective students and their families.

Job Function

• These positions duties will include assisting with the management of admissions events on and off campus.
• Provide administrative and operational support for key admissions events such as Open Houses, Apply in July, Transfer Days, and Admitted Ospreys Days.
• Lead planning and execution of smaller-scale events (e.g., Test Prep, GEAR UP, AVID Summit, Mitch22, Workshops).
• Assist with large-scale events in collaboration with the Assistant and Associate Directors of Admissions.
• Supervise Welcome Center operations in the absence of the Assistant Director Campus Tours.
• Manage event logistics including catering, resource fairs, inventory, and printed materials.
• Coordinate virtual events and tech operations.
• Strategize and implement social media campaigns related to events.
• Serve as a liaison with campus departments and external vendors.
• Maintain communications with stakeholders and ensure timely follow-up.
• Independently organize and pack supplies for all events.
• Greet and assist prospective students and families visiting campus.
• Provide public speaking support, including giving campus tours when needed.
  
  

Marginal Functions

• Data entry, phone support, and mailing of recruitment materials.
• Maintain and operate office equipment (printers, laminators, laptops, iPads, golf carts).
• Delegate tasks to Events Assistant and monitor the Events and Welcome Center inbox when needed.
  
  

Required Qualifications

Bachelor's degree or a high school diploma and 4 years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

• Strong communication skills, including public speaking and writing.
• Understanding of branding and brand consistency.
• Detail-oriented with excellent time management and organizational skills.
• Ability to work independently under deadline pressure.
• Proficiency in word processing and database systems.
• Enthusiastic support of UNF and its programs.
• Flexibility to work evenings and weekends as needed.
  
  

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.