What are the responsibilities and job description for the Administrative Support AST II position at Inside Higher Ed?
Job No: 540225
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 11700000 - RE-WATER INSTITUTE
Job Description
Classification Title:
Administrative Assistant II
Classification Minimum Requirements:
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Job Description:
Fiscal support:
$21.55-$26.34
Required Qualifications:
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Preferred:
The ideal candidate will demonstrate strong attention to detail and accuracy in supporting administrative and fiscal processes, including financial transactions, scheduling, and event coordination. They should be comfortable managing multiple priorities, supporting program operations, and adapting to evolving needs.
Proficiency in Microsoft Outlook, Teams, Zoom, Excel, Word and PowerPoint is required. Knowledge of project management tools (e.g., Monday.com, Microsoft Planner) is desired. Familiarity with University of Florida systems and processes, including myUF Marketplace and UF GO is preferred.
Special Instructions To Applicants:
Health Assessment Required:
No
Applications Close: 25 June 2026
To apply, visit https://explore.jobs.ufl.edu/en-us/job/540225
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-6daa87de2058f34e99de3efe4f7d02e0
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 11700000 - RE-WATER INSTITUTE
Job Description
Classification Title:
Administrative Assistant II
Classification Minimum Requirements:
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Job Description:
Fiscal support:
- Drafts contracts, budgets, and reports with direction from supervisor.
- Processes purchasing and financial transactions related to program activities, such as receipts, invoices, expense reimbursements, PCard reconciliation and purchase requisitions/orders.
- Makes travel arrangements and processes reimbursements for students, staff, faculty, seminar and symposia speakers, and other invited guests.
- Provides logistical support for research, education and outreach program activities.
- Coordinates event planning, scheduling, set-up, and on-site coordination for Water Institute seminars, workshops, meetings and other events. Activities may include collecting participant registrations, room reservations and setup, catering orders, and managing all audio-visual and IT needs, including scheduling, setup, troubleshooting, and on-site support.
- Tracks event expenses; coordinates event billing and payment processes with fiscal/travel services unit.
- Assists with data collection and tracking for program evaluation, including contributions to annual reports and monitoring participant engagement and program impact.
- Provides general office support that includes managing inventory, mail and equipment.
- Assists with tracking program activities using project management tools.
- Serves as departmental liaison to the IT unit, facilities, and vendors.
- Maintains office calendars and shared scheduling tools; supports meeting scheduling and logistics.
- Coordinates onboarding processes for new staff, interns, and students.
- Other duties will be assigned based on the needs of the unit
$21.55-$26.34
Required Qualifications:
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Preferred:
The ideal candidate will demonstrate strong attention to detail and accuracy in supporting administrative and fiscal processes, including financial transactions, scheduling, and event coordination. They should be comfortable managing multiple priorities, supporting program operations, and adapting to evolving needs.
Proficiency in Microsoft Outlook, Teams, Zoom, Excel, Word and PowerPoint is required. Knowledge of project management tools (e.g., Monday.com, Microsoft Planner) is desired. Familiarity with University of Florida systems and processes, including myUF Marketplace and UF GO is preferred.
Special Instructions To Applicants:
- In order to be considered, applicants must provide a cover letter, resume, and list of professional references.
- Application must be submitted by 11:55 p.m. (ET) of the posting end date.
- This is not a remote position and is located on the University of Florida main campus in Gainesville, FL.
- A criminal background check is required.
Health Assessment Required:
No
Applications Close: 25 June 2026
To apply, visit https://explore.jobs.ufl.edu/en-us/job/540225
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-6daa87de2058f34e99de3efe4f7d02e0
Salary : $22 - $26