Administrative Specialist (Honors Program)

Job Title: Administrative Specialist (Honors Program)

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 62538

Department

Honors Program

Responsibilities

• Responsible for tasks related to the daily functioning of the Honors office, building and tracking Honors courses, programmatic records management, and assisting with purchasing, travel and HR.
• Responsible for daily Honors Program office functions to include but not limited to opening the office at 8am and closing the office at 5pm, front desk reception, assisting students with advising check-in, phone and voicemail management, ensuring supplies are stocked, organizing and managing the break room, submitting facilities requests, and lost and found administration.
• Manages Honors Program course setup, including building courses, updating the HSF calendar and classroom door schedules, maintaining the course tracking database and ensuring accurate coding compliance for departmental honors courses.
• Provides comprehensive administrative assistance in collaboration with UGS fiscal staff including purchasing and receiving of supplies and materials, coordination of faculty and staff travel, management of office moves and new employee office setup, processing awarded funding for Honors scholarships, awards and grants in FS4U and support for Honors HR functions as needed.
• Oversees and responds to communications directed to the main email account, including triaging and forwarding inquiries as appropriate and ensuring individuals are connected with the relevant staff or department for further assistance. Responsible for departmental records management and maintaining updated staff training manuals.
• Assists with planning and implementation of HSF and Honors events. Engages in professional development, serves on committees as needed, and performs other duties as assigned.
  
  

Qualifications

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

Preferred Qualifications

• Office experience.
• Ability to communicate effectively both verbally and in writing.
• Experience prioritizing, organizing, and performing multiple work assignments simultaneously.
• Knowledge of applicable computer applications including Microsoft Office suite, and basic computer functions.
• Ability to establish and maintain effective working relationships internally and externally.
• Previous experience in a higher education office.
• Ability to utilize problem solving skills.
• Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
• Knowledge of academic resources available to students.
  
  

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

Starting at $44,056.80, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.