What are the responsibilities and job description for the Administrative Spec II position at Inside Higher Ed?
Job No: 540090
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department: 21030000 - CFO-PURCHASING SERVICES
Job Description
Classification Title:
Administrative Spec II
Classification Minimum Requirements:
Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.
Job Description:
Responsible for creating audit data sets using Excel and PCard bank-provided software and ensuring appropriate PCard post audit review. Post-audits PCard transactions to ensure compliance with university policies and source of funds rules. Uses Concur, Detect by Oversight, Bank-provided software, and internal spreadsheets to identify, document and investigate high risk transactions and works with departments to rectify issues. Supports other PCard team members working with departments to resolve identified issues.
Troubleshoots transaction and accounting challenges including Concur cardholder maintenance, departmental reconciliation, and commitment control. Works with departments and Accounts Payable to resolve PCard vouchers in budget error.
Responds to customer inquiries made by phone, email (SalesForce), and chat (Teams).
Supports campus by initiating or attending departmental site visits, participates or leads webinars (Teams or Zoom) sessions teaching campus about PCard (UFGO, Fiscal On-Boarding, and departmental requested or offered sessions). Sets agenda and takes minutes of PCard Committee meetings.
Updates PCard training (online), PCard application, and website content. Ensures alignment between PCard training, PCard website, and partner websites.
Assists with PCard applications including evaluation of requests for cards with higher limits. Periodic reviews of existing cardholder accounts for usage, spend limits, and profiles, and closes or adjusts accounts as needed.
Supports ERP implementation (Workday) as it pertains to PCard. Duties may include process documentation and mapping, requirements gathering, communication with end users and partner schools, and testing. Make recommendations for improvements to the PCard program.
Backup to the PCard Program Administrator, working with Procurement Services management team regarding all Procurement and CFO Division issues including providing data from PCard systems and analysis of spend data.
Expected Salary:
$55,000- 65,000
Preferred:
Experience with data, systems, and excellent customer service. Specific system experience: Concur, Detect by Oversight, PeopleSoft, Bank of America's Works, WordPress, and Workday. Data: Experienced excel user.
Special Instructions To Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
No
Applications Close: 16 June 2026
To apply, visit https://explore.jobs.ufl.edu/en-us/job/540090
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-64d7f2fc5fe1f94ab08d57707161ec6e
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department: 21030000 - CFO-PURCHASING SERVICES
Job Description
Classification Title:
Administrative Spec II
Classification Minimum Requirements:
Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.
Job Description:
Responsible for creating audit data sets using Excel and PCard bank-provided software and ensuring appropriate PCard post audit review. Post-audits PCard transactions to ensure compliance with university policies and source of funds rules. Uses Concur, Detect by Oversight, Bank-provided software, and internal spreadsheets to identify, document and investigate high risk transactions and works with departments to rectify issues. Supports other PCard team members working with departments to resolve identified issues.
Troubleshoots transaction and accounting challenges including Concur cardholder maintenance, departmental reconciliation, and commitment control. Works with departments and Accounts Payable to resolve PCard vouchers in budget error.
Responds to customer inquiries made by phone, email (SalesForce), and chat (Teams).
Supports campus by initiating or attending departmental site visits, participates or leads webinars (Teams or Zoom) sessions teaching campus about PCard (UFGO, Fiscal On-Boarding, and departmental requested or offered sessions). Sets agenda and takes minutes of PCard Committee meetings.
Updates PCard training (online), PCard application, and website content. Ensures alignment between PCard training, PCard website, and partner websites.
Assists with PCard applications including evaluation of requests for cards with higher limits. Periodic reviews of existing cardholder accounts for usage, spend limits, and profiles, and closes or adjusts accounts as needed.
Supports ERP implementation (Workday) as it pertains to PCard. Duties may include process documentation and mapping, requirements gathering, communication with end users and partner schools, and testing. Make recommendations for improvements to the PCard program.
Backup to the PCard Program Administrator, working with Procurement Services management team regarding all Procurement and CFO Division issues including providing data from PCard systems and analysis of spend data.
Expected Salary:
$55,000- 65,000
Preferred:
Experience with data, systems, and excellent customer service. Specific system experience: Concur, Detect by Oversight, PeopleSoft, Bank of America's Works, WordPress, and Workday. Data: Experienced excel user.
Special Instructions To Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
No
Applications Close: 16 June 2026
To apply, visit https://explore.jobs.ufl.edu/en-us/job/540090
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-64d7f2fc5fe1f94ab08d57707161ec6e
Salary : $55,000 - $65,000