What are the responsibilities and job description for the Administrative Services Asst Senior position at Inside Higher Ed?
Job Title
Administrative Services Asst Senior
Requisition Number
RE53840
Department Name
3CC00:Capital Project Management
Work Location:
Lexington, KY
Grade Level
43
Salary Range
$19.18-30.68/hour
Type Of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies::
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
5 yrs
Required License/Registration/Certification
None
Physical Requirements
Standing or walking with objects up to 25lbs; Sitting at computer workstation for extended periods; Repetitive Motion.
Shift
Monday – Friday, 8:00am – 5:00pm. Hours of work may vary dependent upon situational factors.
Job Summary
Reporting to the Capital Construction Business Officer, the Administrative Services Assistant Senior performs as a key member of the Facilities Management – Planning, Design, and Construction Department; Delivers high level support for the overall business operations as well as general office administration, including procurement, accounts payables, reporting, budget tracking, Procard edits, space and equipment inventory, and billable time processing; Oversees and tracks the issuance of Per Diem contracts and Per Diem payments for Architects and Engineers; Administers the Biennial Per Diem RFP & Award Processes; Schedules Meetings, Prepares Correspondence and Reports, Coordinates Travel and Reimbursements, and addresses other day-to-day departmental matters.
In addition, the Administrative Services Assistant Senior performs special projects as assigned or required by the Capital Construction Business Officer, Capital Construction Director, and AssociateVice President for Planning, Design, and Construction; and ensures departmental compliance with the Record Retention Requirements of various files, documents, and archival records.
Skills / Knowledge / Abilities
MS Windows/Office Proficiency (Outlook, Excel, Word, and PowerPoint); SAP; FileMaker Pro
Driver’s License — Preferred
Demonstrated proficiency with MS Windows/Office; Exceptional Written and Verbal Communication Skills; High Initiative; Integrity; Attention to Detail; Problem Solving; Critical Thinking; Accounting; Customer Focus; Adaptable.
Knowledge Of UK Business Procedures And Processes — Preferred.
Does this position have supervisory responsibilities? :
No
Preferred Education/Experience
Associates Degree 5 Years
Bachelor’s Degree 3 Years
Deadline To Apply
04/13/2026
Our University Community
We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Administrative Services Asst Senior
Requisition Number
RE53840
Department Name
3CC00:Capital Project Management
Work Location:
Lexington, KY
Grade Level
43
Salary Range
$19.18-30.68/hour
Type Of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies::
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
5 yrs
Required License/Registration/Certification
None
Physical Requirements
Standing or walking with objects up to 25lbs; Sitting at computer workstation for extended periods; Repetitive Motion.
Shift
Monday – Friday, 8:00am – 5:00pm. Hours of work may vary dependent upon situational factors.
Job Summary
Reporting to the Capital Construction Business Officer, the Administrative Services Assistant Senior performs as a key member of the Facilities Management – Planning, Design, and Construction Department; Delivers high level support for the overall business operations as well as general office administration, including procurement, accounts payables, reporting, budget tracking, Procard edits, space and equipment inventory, and billable time processing; Oversees and tracks the issuance of Per Diem contracts and Per Diem payments for Architects and Engineers; Administers the Biennial Per Diem RFP & Award Processes; Schedules Meetings, Prepares Correspondence and Reports, Coordinates Travel and Reimbursements, and addresses other day-to-day departmental matters.
In addition, the Administrative Services Assistant Senior performs special projects as assigned or required by the Capital Construction Business Officer, Capital Construction Director, and AssociateVice President for Planning, Design, and Construction; and ensures departmental compliance with the Record Retention Requirements of various files, documents, and archival records.
Skills / Knowledge / Abilities
MS Windows/Office Proficiency (Outlook, Excel, Word, and PowerPoint); SAP; FileMaker Pro
Driver’s License — Preferred
Demonstrated proficiency with MS Windows/Office; Exceptional Written and Verbal Communication Skills; High Initiative; Integrity; Attention to Detail; Problem Solving; Critical Thinking; Accounting; Customer Focus; Adaptable.
Knowledge Of UK Business Procedures And Processes — Preferred.
Does this position have supervisory responsibilities? :
No
Preferred Education/Experience
Associates Degree 5 Years
Bachelor’s Degree 3 Years
Deadline To Apply
04/13/2026
Our University Community
We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Salary : $19 - $31