Administrative Manager

We are seeking an Administrative Manager who will be responsible for overall administrative, financial and/or operational management for the Department of History of Medicine, Department of Art as Applied to Medicine, and the Center for Functional Anatomy & Evolution within the School of Medicine. This position provides strategic and day-to-day oversight of administrative and financial matters. Areas of focus may include finance; human resources; academic, research, or clinical operations; compliance; infrastructure matters. The Administrative Manager is generally responsible for some or all of the following: staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; faculty, staff, and student payroll; financial functions and processes; program planning and implementation; facilities/space management oversight.

Specific Duties & Responsibilities

Financial Management

• In partnership with administrative leadership and financial staff, participate in the development of annual operating budget(s) and assist with budget analysis and evaluation.
• Provide fiscal planning, management, and oversight of assigned budgets, e.g. operating, discretionary, gift/endowment, salary.
• Oversee annual planning and preparation for general and/or sponsored funds budgets.
• Oversee or review monthly account statements, verify expense allocation, identify and ensure the correct processing of payroll and non-payroll transactions to correct or resolve discrepancies
• Prepare or oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.
• Oversee the procurement process for all assigned accounts.
• Provide back-up documentation and explanation in response to audit requests.
• Prepare financial projections
• Advise leadership on resource needs and financial risks
• Remain up to date on changes in university, school, and departmental financial policies.
• Develop, update, and amend financial procedures.
• Develop and maintain various finance management systems.
• Design and produce various monthly, quarterly, and annual reports as requested.
  
  

Administration

• Manage the planning, production, and execution of key events or other activities.
• Responsible for managing projects and maintaining budgets.
• Mentor staff and provide support for training.
• Monitor staff workloads, prioritize work efforts and advocate for additional resources as necessary.
• Partner with senior administrator and/or department/divisional leadership on coordination and completion of various strategic initiatives.
• Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration in collaboration with school/department leadership.
• Develop administrative policies and procedures needed to ensure smooth operations.
• Manage space and facilities issues specific to the assigned area.
  
  

Human Resources

• Work with departmental/divisional Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover.
• Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly.
• Support faculty and staff supervisors in human resources administration: e.g. help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning.
• Ensure human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc.
• Operations and Program Management.
• Responsible for the planning and implementation of activities of the specific academic, clinical, research, or programmatic area.
• Other duties as assigned.
  
  

Minimum Qualifications

• Bachelor's Degree in Finance, Accounting, Business or related field.
• Four years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.
• Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. Beyond a high school diploma/graduation equivalent, to the extent
  
  

Preferred Qualifications

• Master's Degree in related field. MBA strongly preferred.
• Supervisory experience.
  
  

Classified Title: Administrative Manager

Role/Level/Range: ATP/04/PD

Starting Salary Range: $62,900 - $110,000 Annually ($90,000 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: Monday-Friday, 8:30am05pm

FLSA Status: Exempt

Location: School of Medicine Campus

Department name: SOM History General Administration

Personnel area: School of Medicine