What are the responsibilities and job description for the Administrative Associate III - Assistant to the Chair position at Inside Higher Ed?
Requisition
202500348S
Title
Administrative Associate III - Assistant to the Chair
FLSA Status
Non-Exempt
Hiring Salary
This position is a pay grade 7. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf
Occupational Category
Technical/Para-Professional
Department
Dept of Mathematics and Statistics
Division
Division of Academic Affairs
Open Date
11/04/2025
Open Until Filled
Yes
Educational And Experience Requirement
Associates degree in related field. Four years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose Of Position
Performs complex administrative assistant duties for the Department of Mathematics and Statistics and assist the Department Chair.
Primary Responsibilities
Performs complex and confidential duties for the Department of Mathematics and Statistics. Collects, maintains, and submits materials for compliance. Collects, reconciles, and maintains office data for the department. Processes and reconciles travel for the department, guests, and students including filling the travel pre-approvals and reconciling travel expense reports. Processes orders, reconciles purchases and payment requests within BearKat Buy. Reconciles PCard statements. Maintains and reconciles budgets/funding sources that fall under the department, including grants, and runs reports for transactions. Collects and processes hiring paperwork for faculty and teaching assistants. Processes Electronic Personnel Action Forms (EPAFs) and approves leave reports and timesheets. Coordinates, implements, and documents departmental processes. Supervises student employees within the office. Position involves multitasking and prioritizing projects. Requires the ability to analyze data, generate spreadsheets, and reports as needed. Requires General knowledge of standard office functions. Responsible for annual college inventory. Requires interaction with other staff, faculty, academic departments, grant officials and other SHSU representatives. Performs other duties as assigned.
Other Specifications
Requires good knowledge of procedures and practices and solves routine problems of a repetitive nature. Must be able to apply policies and procedures. Must be able to use standard office software.
Full Time Part Time
Full Time
Quicklink
https://shsu.peopleadmin.com/postings/45367
EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code
202500348S
Title
Administrative Associate III - Assistant to the Chair
FLSA Status
Non-Exempt
Hiring Salary
This position is a pay grade 7. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf
Occupational Category
Technical/Para-Professional
Department
Dept of Mathematics and Statistics
Division
Division of Academic Affairs
Open Date
11/04/2025
Open Until Filled
Yes
Educational And Experience Requirement
Associates degree in related field. Four years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose Of Position
Performs complex administrative assistant duties for the Department of Mathematics and Statistics and assist the Department Chair.
Primary Responsibilities
Performs complex and confidential duties for the Department of Mathematics and Statistics. Collects, maintains, and submits materials for compliance. Collects, reconciles, and maintains office data for the department. Processes and reconciles travel for the department, guests, and students including filling the travel pre-approvals and reconciling travel expense reports. Processes orders, reconciles purchases and payment requests within BearKat Buy. Reconciles PCard statements. Maintains and reconciles budgets/funding sources that fall under the department, including grants, and runs reports for transactions. Collects and processes hiring paperwork for faculty and teaching assistants. Processes Electronic Personnel Action Forms (EPAFs) and approves leave reports and timesheets. Coordinates, implements, and documents departmental processes. Supervises student employees within the office. Position involves multitasking and prioritizing projects. Requires the ability to analyze data, generate spreadsheets, and reports as needed. Requires General knowledge of standard office functions. Responsible for annual college inventory. Requires interaction with other staff, faculty, academic departments, grant officials and other SHSU representatives. Performs other duties as assigned.
Other Specifications
Requires good knowledge of procedures and practices and solves routine problems of a repetitive nature. Must be able to apply policies and procedures. Must be able to use standard office software.
Full Time Part Time
Full Time
Quicklink
https://shsu.peopleadmin.com/postings/45367
EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code
- 51.215.
