What are the responsibilities and job description for the Administrative Assistant - TRIO SSS position at Inside Higher Ed?
Job Title: Administrative Assistant - TRIO SSS
Location: Atl Metropolitan State College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 298493
About Us
Welcome to Atlanta Metropolitan State College (AMSC)!
At Atlanta Metropolitan State College, we are committed to creating a vibrant, growth-oriented community where innovation thrives, collaboration is celebrated, and contributions are valued. As a proud member of the University System of Georgia (USG) and fully accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), AMSC is a dynamic institution dedicated to transforming lives.
AMSC embraces core values, Excellence, Integrity, Leadership, Belonging, and Public Service, that guide our culture and work. We strive to create an atmosphere where individuals feel respected, supported, and inspired to reach their full potential. Here, gratitude and recognition are not just practices but embedded in everything we do.
Located on a picturesque campus in Southwest Atlanta, AMSC offers the perfect blend of accessibility and opportunity. Just ten minutes from downtown Atlanta and fifteen minutes from Hartsfield-Jackson Atlanta International Airport, our campus is an ideal destination for those ready to make a meaningful impact.
Job Summary
The Administrative Assistant performs general office duties in support of department staff and supervisors. This position performs clerical and administrative duties throughout the college, assisting students and visitors with general department Information and direction.
Responsibilities
Manage daily activities of the SSS office including, student check in, greeting students, contacting students for appointments, and supervise student workers. Provide administrative support to the Project Director and clerical assistance to the SSS staff. Maintain Blumen database and participant student files and generate reports. Schedule tutoring appointments for participants. Schedule educational and cultural enrichment events.
Oversee all event planning duties for workshops, including scheduling rooms, ordering supplies and food when needed, and distributing evaluations.
Input and maintain all program evaluation data. Maintain ledger of expenditures and reconcile budget monthly. Handles routine office activities Including greeting visitors, answering telephones, maintaining files, preparing correspondence and reports, and ordering office supplies.
Prepares various departmental and institutional reports. Supervises work-study students. Opens and distribute mail as needed.
Logs correspondence and various requests for service forms. Maintains log of all checks received.
Maintains office calendar. Composes, checks, and proofreads outgoing correspondence.
Required Qualifications
Performs other related duties as required.
Educational Requirements
Abilities
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment
Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG).
Equal Employment Opportunity
Atlanta Metropolitan State College (AMSC) is an equal employment, equal access, and equal opportunity employer. It is the policy of the AMSC to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).
For questions or more detailed information regarding this policy please contact the AMSC's Human Resources at 404.756.4047.
Other Information
This is not a supervisory position
This position has financial responsibilities
This position will not be required to drive
This role is considered a position of trust
Background Check
Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.
For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted.
Special Applicant Instructions
Required
To apply, please ensure that you fully complete all application questions and fields. Be sure to attach all required documents, including:
Location: Atl Metropolitan State College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 298493
About Us
Welcome to Atlanta Metropolitan State College (AMSC)!
At Atlanta Metropolitan State College, we are committed to creating a vibrant, growth-oriented community where innovation thrives, collaboration is celebrated, and contributions are valued. As a proud member of the University System of Georgia (USG) and fully accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), AMSC is a dynamic institution dedicated to transforming lives.
AMSC embraces core values, Excellence, Integrity, Leadership, Belonging, and Public Service, that guide our culture and work. We strive to create an atmosphere where individuals feel respected, supported, and inspired to reach their full potential. Here, gratitude and recognition are not just practices but embedded in everything we do.
Located on a picturesque campus in Southwest Atlanta, AMSC offers the perfect blend of accessibility and opportunity. Just ten minutes from downtown Atlanta and fifteen minutes from Hartsfield-Jackson Atlanta International Airport, our campus is an ideal destination for those ready to make a meaningful impact.
Job Summary
The Administrative Assistant performs general office duties in support of department staff and supervisors. This position performs clerical and administrative duties throughout the college, assisting students and visitors with general department Information and direction.
Responsibilities
Manage daily activities of the SSS office including, student check in, greeting students, contacting students for appointments, and supervise student workers. Provide administrative support to the Project Director and clerical assistance to the SSS staff. Maintain Blumen database and participant student files and generate reports. Schedule tutoring appointments for participants. Schedule educational and cultural enrichment events.
Oversee all event planning duties for workshops, including scheduling rooms, ordering supplies and food when needed, and distributing evaluations.
Input and maintain all program evaluation data. Maintain ledger of expenditures and reconcile budget monthly. Handles routine office activities Including greeting visitors, answering telephones, maintaining files, preparing correspondence and reports, and ordering office supplies.
Prepares various departmental and institutional reports. Supervises work-study students. Opens and distribute mail as needed.
Logs correspondence and various requests for service forms. Maintains log of all checks received.
Maintains office calendar. Composes, checks, and proofreads outgoing correspondence.
Required Qualifications
Performs other related duties as required.
Educational Requirements
- High School Diploma or equivalent
- Minimum two years of experience in an academic environment or a related field
- Experience in office setting;
- (OR) an equivalent combination of training and experience.
- Associate's degree
- Experience with TRIO - Student Support Services
Abilities
- Maintain the office with minimum supervision
- Work closely with students, faculty, and staff to ensure that all office operations are handled in an efficient and effective manner; work cooperatively and effectively with others
- Organized and handle multiple tasks
- Prepare and/or process purchase orders
- Use computers for data entry, to use computers for word processing and/or accounting purposes, computer use in administrative areas with an emphasis on the BANNER student Information system.
- Strong verbal and written communication skills
- Independent judgment based on knowledge gained through the experience
- Operate a computer, copier, and other standard office equipment
- Proficiency in the use of Microsoft Office applications
- Requires the ability to use small office equipment, Including copy machines or multi-line telephone systems.
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment
Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG).
Equal Employment Opportunity
Atlanta Metropolitan State College (AMSC) is an equal employment, equal access, and equal opportunity employer. It is the policy of the AMSC to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).
For questions or more detailed information regarding this policy please contact the AMSC's Human Resources at 404.756.4047.
Other Information
This is not a supervisory position
This position has financial responsibilities
This position will not be required to drive
This role is considered a position of trust
Background Check
Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.
For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted.
Special Applicant Instructions
Required
To apply, please ensure that you fully complete all application questions and fields. Be sure to attach all required documents, including:
- Cover Letter
- Unofficial transcripts
- Resume or Curriculum Vitae (CV)
- Contact information for 3 professional references