Administrative Assistant II, Electrical & Computer Engineering

Job Summary

This position provides administrative support to the Phillip M. Drayer Department of Electrical and Computer Engineering. Responsibilities include assisting students, faculty, staff, and visitors; coordinating advising and graduate registration processes; maintaining departmental records and files; supporting course scheduling and enrollment functions; processing personnel and purchasing documents; and assisting with budget-related activities. The position also coordinates meetings, events, travel, and special projects while ensuring compliance with university policies and procedures. Additional responsibilities include maintaining confidentiality of sensitive information, supporting departmental communications, and assisting with daily office operations to ensure efficient and professional service to internal and external stakeholders.

Essential Job Functions

Student Support and Academic Coordination:

• Process and maintain records for Electrical and Computer Engineering advising appointments.
• Communicate with students and faculty regarding enrollment, advising, registration, and program information.
• Register graduate students.
• Cooperate with Graduate Studies, Registrar’s Office, and Graduation Office to support graduate processing and student record accuracy.
  
  

Administrative Operations and Department Support:

• Submit Electronic Personnel Action Forms (EPAFs) for faculty, students, and staff.
• Prepare university documents, maintain departmental records, and support day-to-day administrative operations.
• Attend and maintain records of department faculty meetings.
• Provide general office and administrative support to faculty, staff, students, and visitors.
  
  

Course Scheduling and Academic Systems Support:

• Build and amend departmental courses each semester using LU Schedule Building and other university systems as needed.
• Maintain and update departmental academic records and scheduling information.
  
  

Purchasing, Budget, and Financial Support:

• Prepare and complete departmental purchasing through Cardinal Purch.
• Assist with maintaining records related to departmental expenditures, purchasing, and financial transactions.
  
  

Event Coordination and External Engagement:

• Schedule and coordinate departmental events, advisory council meetings, prospective employee visits, and industry partner activities.
• Attend College of Engineering events as needed and assist with event logistics and coordination.
• Other duties may be assigned to this position on a regular or occasional basis to respond to the needs of the university.
  
  

Minimum and Desired Qualifications

Minimum Qualifications:

• High School Diploma or GED.
• One year of administrative or office support experience required.
• Experience providing customer service and administrative support in a professional office environment.
• Basic proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational, communication, and time management skills.
  
  

Desired Qualifications:

• Experience working in a higher education or academic environment preferred.
• Experience with Banner, Degree Works, Navigate, Cardinal Purch, or similar university systems preferred.
• Experience supporting student services, advising processes, or academic operations preferred.
• Experience coordinating meetings, events, purchasing, or departmental records preferred.
• Ability to manage multiple priorities in a fast-paced office environment.
  
  

Supplemental Information

Key Competencies:

• Expertise in Administrative and Office Management: Demonstrated ability to handle many administrative tasks effectively within an academic environment.
• Proficiency in Office Software and Tools: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and other relevant software.
• Strong Verbal Communication Skills: Excellent ability to convey information clearly and professionally in both one-on-one and group settings.
• Experience with Learning Management Systems (LMS): Familiarity with platforms like LU Learn (Blackboard) or similar systems for managing educational content and student interactions.
• Dependability in Attendance and Time Management: Proven track record of punctuality and consistent attendance.
• Competence with Office Equipment: Skilled in operating photocopiers, fax machines, multi-line phone systems, and other standard office machinery.
• Understanding and Following Instructions: Ability to comprehend and execute moderately complex oral and written instructions.
• Effective Interaction with a wide range of Stakeholders: Proficiency in engaging tactfully and professionally with students, prospective students, advisory council members, and faculty.
• Multi-tasking Abilities: The capability to manage multiple tasks or events simultaneously while maintaining the quality and timeliness of work.
• Teamwork and Collaboration: Ability to collaborate harmoniously with colleagues and supervisors, contributing to a cooperative work environment.
• Adaptability to Fast-paced Environments: Comfort and efficiency in handling tasks and challenges in a dynamic and rapidly changing setting.
• Compliance with Institutional Policies: Commitment to adhering to university and departmental policies and procedures.
  
  

Physical Requirements:

• Frequent sitting, standing, walking, bending, and reaching.
• Regular use of standard office equipment, including computers and multi-line phone systems.
• Occasional lifting and carrying of materials up to 25 pounds.
• Ability to move between campus offices and buildings as needed.
  
  

Job Conditions:

• May be required to work occasional evenings or weekends to support departmental events, meetings, or university activities.
• Work is primarily performed in a standard office environment with frequent interaction with students, faculty, staff, and external stakeholders.
  
  

Lamar University is An Equal Opportunity Employer

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code

• 51.215, which authorizes the employer to obtain criminal history record information.