What are the responsibilities and job description for the Administrative Assistant II - Dean of the School of Liberal Arts position at Inside Higher Ed?
Job Title: Administrative Assistant II - Dean of the School of Liberal Arts
Location: Georgia Gwinnett College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 295190
About Us
Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.
As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.
In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.
Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.
Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.
Job Summary
The Administrative Assistant II reports to the Dean of the School of Liberal Arts and will work in an exciting, fast-paced, and challenging environment that often involves multitasking and managing a variety of projects and requests simultaneously. This is the first person that visitors and individuals seeking help encounter. As such, the Administrative Assistant II is a vital member of the team responding to internal and external demands. This position frequently handles sensitive and/or highly confidential material.
Responsibilities
1 -
Provides administrative support and assistance to the Dean, the Associate Deans, and the Dean's staff of the School of Liberal Arts, including making appointments, scheduling meetings, taking meeting minutes, maintaining calendars, and assisting with special projects
2 -
Assists public by providing general information or referral by telephone, mail, or in person
3 -
Manages daily operations of the School of Liberal Arts including maintenance of office supplies and electronic files
4 -
Prepares correspondence, presentations, charts, slides, or other material for meetings and events as requested
5 -
Coordinates and/or supports various activities or events involving several different constituencies for the Dean and other staff members
6 -
Organizes and publishes events in the weekly SLA PawPrint
7 -
Coordinates with Communications to ensure accuracy of the SLA web presence and SLA social media accounts
8 -
Assists as needed with the planning and execution of events, including scheduling events in 25Live for SLA and coordinating the subsequent facilities, technology, and catering requests for these events
9 -
Performs other related duties as assigned
Required Qualifications
Associate's degree or higher
Proposed Salary
$34,800 - $41,700; Salary offer will be dependent on candidate¿s experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.
Abilities
Knowledge, Skills, & Abilities
Ability to learn various applications, college computing systems, and software
Ability to perform accurate work with an attention to details
Ability to work independently and collaboratively as determined by the situation
Ability to compose, punctuate, proofread, and summarize materials
Ability to maintain confidentiality
Ability to respond to various audiences accurately and calmly and make decisions under pressure without immediate supervision
Ability to proactively follow through on tasks and close the loop with staff and constituents
Ability to anticipate needs and plan ahead
Skills
Skilled in interpersonal communications and relationship building
Skilled in verbal and written communications
Skilled in various software platforms including Microsoft Office with a focus on Word, Excel and Outlook
Skilled in organization and time management
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment
Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Equal Employment Opportunity
Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).
For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at (678) 407.5746 or email hr@ggc.edu.
Background Check
Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.
Location: Georgia Gwinnett College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 295190
About Us
Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.
As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.
In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.
Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.
Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.
Job Summary
The Administrative Assistant II reports to the Dean of the School of Liberal Arts and will work in an exciting, fast-paced, and challenging environment that often involves multitasking and managing a variety of projects and requests simultaneously. This is the first person that visitors and individuals seeking help encounter. As such, the Administrative Assistant II is a vital member of the team responding to internal and external demands. This position frequently handles sensitive and/or highly confidential material.
Responsibilities
1 -
Provides administrative support and assistance to the Dean, the Associate Deans, and the Dean's staff of the School of Liberal Arts, including making appointments, scheduling meetings, taking meeting minutes, maintaining calendars, and assisting with special projects
2 -
Assists public by providing general information or referral by telephone, mail, or in person
3 -
Manages daily operations of the School of Liberal Arts including maintenance of office supplies and electronic files
4 -
Prepares correspondence, presentations, charts, slides, or other material for meetings and events as requested
5 -
Coordinates and/or supports various activities or events involving several different constituencies for the Dean and other staff members
6 -
Organizes and publishes events in the weekly SLA PawPrint
7 -
Coordinates with Communications to ensure accuracy of the SLA web presence and SLA social media accounts
8 -
Assists as needed with the planning and execution of events, including scheduling events in 25Live for SLA and coordinating the subsequent facilities, technology, and catering requests for these events
9 -
Performs other related duties as assigned
Required Qualifications
- High School or GED
- Two years relevant work experience
Associate's degree or higher
Proposed Salary
$34,800 - $41,700; Salary offer will be dependent on candidate¿s experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.
Abilities
Knowledge, Skills, & Abilities
Ability to learn various applications, college computing systems, and software
Ability to perform accurate work with an attention to details
Ability to work independently and collaboratively as determined by the situation
Ability to compose, punctuate, proofread, and summarize materials
Ability to maintain confidentiality
Ability to respond to various audiences accurately and calmly and make decisions under pressure without immediate supervision
Ability to proactively follow through on tasks and close the loop with staff and constituents
Ability to anticipate needs and plan ahead
Skills
Skilled in interpersonal communications and relationship building
Skilled in verbal and written communications
Skilled in various software platforms including Microsoft Office with a focus on Word, Excel and Outlook
Skilled in organization and time management
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment
Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Equal Employment Opportunity
Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).
For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at (678) 407.5746 or email hr@ggc.edu.
Background Check
- Position of Trust
Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.
Salary : $34,800 - $41,700