Administrative Assistant I

Posting Number

20260060NE

Job Title

Administrative Assistant I

Number Of Vacancies

1

About Murray State

Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.

About Murray State Benefits

Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.

Equal Opportunity Employment

Equal Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.

Type Of Employment

Regular Full-Time

Work Location:

Murray, KY

Employment Term

12 Months

Position Type

Staff - Non-Exempt (Hourly)

Department

Teacher Education Services

Summary Of Job Duties And Responsibilities

General office duties. Maintaining departmental records and files and determining priorities of work to be done.

• Verify students have met all requirements for admission into the student teaching program by scheduled deadlines and communicating missing documentation to students accurately and in a timely manner.
• Processing paperwork related to student teaching including but not limited to;
• Sending placement requests to school districts
• Creating and distributing placement letters to student teachers and cooperating teachers
• Entering placements and their details accurately into databases
• Gathering Independent Contractor or Employee forms from Human Resources to properly denote employment classification for university supervisors and cooperating teachers
• Generating special services contracts and personnel action forms for cooperating teachers and university supervisors
• Verify information for tuition waivers on cooperating teachers
• Creating and verifying the accuracy of the Co-Teaching Report for submissions to the Kentucky Department of Education
• Monitor student’s logged hours for transfers and the course information in the Kentucky Field Experience Tracking System (KFETS)
• Assist not only the Director of TES but also the Coordinator of Student Teaching, and the Coordinator of FIeld Services with additional responsibilities as needed.
• Provide support to the department as needed by answering the phone, greeting visitors, relaying messages accurately, assisting students with deadlines and forms, and ensuring all supplies needed for student teaching are stocked.
• Other duties as assigned.
  

Minimum Education Requirements

• Two years of college.
  
  

Minimum Experience And Skill Requirements

• Two years of administrative experience in a university, business or government office. Additional college education and related experience may be exchanged year-for-year to meet qualifications.
• Alertness, memory for verbal or written directions and details, and ability to plan and make decisions.
• Excellent communication and interpersonal skills, supervisory, multi-tasking, and organizational skills required.
• Must have pleasant, proactive personality and ability to handle demanding situations.
• Must be able to quickly adapt to address changing circumstances and personalities.
• Keyboarding, filing, MS Office Suite programs, office procedures; bookkeeping may be required.
  
  

Posting Date

05/28/2026

Closing Date

06/04/2026

Open Until Filled

No

Hourly Rate/Annual Salary

$14.32 (Additional pay dependent upon qualifications)

Staff Grade

102

Work Hours

• Normal working hours.
  
  

Physical Demands

• Normal for office environment.