What are the responsibilities and job description for the Administrative Assistant I - Data Science position at Inside Higher Ed?
Job Title: Administrative Assistant I - Data Science
Location: Valdosta State University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 298586
About Us
As a comprehensive institution of the University System of Georgia, Valdosta State University (VSU) is a welcoming, aware, and vibrant community founded on and dedicated to serving our communities' rich and diverse heritages. Through excellence in teaching, basic and applied research, and service, VSU provides rigorous programs and opportunities that enrich our students, our university, and our region. As such, the VSU mission consists of three interrelated parts that includes a student mission, university mission and regional mission. The university is equally dedicated to the core values of community, including a commitment to practice civility, integrity and citizenship. As members of this community and proud Blazers we strive to uphold these core values for the advancement of the University, as stated in the Blazer Creed and reflected in our commitment to the University System of Georgia's Core Values.
Blazer Creed
Valdosta State University is a learning environment based on trust and mutual respect in which open dialogue, vigorous debate, and the free exchange of ideas are welcome. The University is equally dedicated to the core values of community, including a commitment to practice civility, integrity, and citizenship. As members of this community, and proud Blazers, we will strive to uphold these core values for the advancement of the University.
Civility - A Blazer shows courtesy and compassion as well as respect for the dignity of every human being.
Integrity - Each Blazer is responsible for his or her own actions, and our community is stronger when we contemplate the context of our decisions and uphold the principles of trust and honesty.
Citizenship - Every Blazer has an interest in the well-being of the community, and, therefore, a duty to stay informed, to make positive contributions, and to offer support to those who need help.
As a Blazer, we pledge to uphold the core principles of Civility, Integrity, and Citizenship.
Job Summary
Provide administrative and clerical support to a department or unit.
Responsibilities
Department Summary
The Department of Data Science, part of the College of Science and Mathematics, is composed of 9 tenured faculty, 5 lecturers, and a number of limited-term and part-time faculty. We offer a BS in Data Science with three concentrations: Business Analytics, Computational Science & Engineering, and Supply Chain & Logistics, as well as minors in Data Science (online), Mathematics, Applied Statistics, Physics, and Astronomy, and an undergraduate certificate in Data Science.
Typical Allocation of Duties:
Administrative support and clerical duties - 40%
Perform a variety of administrative and clerical duties, to include data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, and purchasing supplies.
Advise faculty, staff, and students - 10%
Advise faculty, staff, and students of policies or procedures.
Point of contact - 10%
Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of department or unit administrators.
Budget administration - 20%
Perform budget administration, tracking, monitoring and auditing; payroll processing; travel/expense processing; and other similar tasks.
Manipulate and prepare data - 10%
Manipulate and prepare data and other information, databases, or reports using a computer.
Preparation of reports and documents and coordination of events - 10%
Perform some administrative duties such as preparation of reports, documents, or coordination of projects or events as assigned.
Supervisor Expectations
Required Experience
High school diploma and one (1) year of related work experience.
Proposed Salary
$15.11/hr ($31,429/annual)
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions Of Employment Applicants Are Required To Provide
ask candidates who will serve in Positions of Trust to disclose criminal record history during the initial screening process and prior to a conditional offer of employment,
view social media outlets, and
remove job postings without additional notification.
Employment Is Contingent Upon
successful completion of a background check investigation, including a criminal background check
reference checksEmployment may also be contingent upon the job-based requirements if applicable for your position:
Required
satisfactory credit check
successful completion of a Motor Vehicle Report (MVR)
pre-employment drug testing
confirmation of credentials After initial hiring, employees will be required to successfully complete all of the following training:
New employee orientation
VSU's Annual Compliance Training:USG Ethics Policy
Conflict of Interest/Outside Activities Policy
Drug Free Workplace
Sexual Misconduct and Title IX
Family Educational Rights and Privacy Act (FERPA)
Motor Vehicle Policy
Workers Compensation (new hires)
Georgia Open Records Act (new hires)
USG Cybersecurity Training (required twice yearly)Job-specific training such as: FMLA and Worker's Compensation, Budget Manager training, Purchasing Training (ePro & PCard), and Defensive DrivingEqual Employment Opportunity Valdosta State University is an equal opportunity educational institution. It is not the intent of the institution to discriminate against any applicant for admission or any student or employee of the institution based on the age, sex, race, religion, color, national origin, disability, or sexual orientation of the individual.
Background Check
If you are a qualified individual with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings, apply for a job on this site, or participate in the search process as a result of your disability. You can request reasonable accommodations by contacting Catherine Wills, in the Office of Human Resources at croark@valdosta.edu.
Clery Disclosure
The Jeanne Clery Campus Safety Act requires institutions of higher education to publish an Annual Security and Fire Safety Report (ASFSR). The ASFSR includes crime statistics for the three previous calendar years of reported crimes that occurred on campus; in or on certain non-campus buildings or property owned or controlled by our institution; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and fire safety policies and statistics. The ASFSR is published annually by October 1 and is available online at:https://www.valdosta.edu/administration/finance-admin/police/documents/2025-asfr-final-draft-aa.docx.pdf. You may request a paper copy of the report by emailing openrecords@valdosta.edu.
Location: Valdosta State University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 298586
About Us
As a comprehensive institution of the University System of Georgia, Valdosta State University (VSU) is a welcoming, aware, and vibrant community founded on and dedicated to serving our communities' rich and diverse heritages. Through excellence in teaching, basic and applied research, and service, VSU provides rigorous programs and opportunities that enrich our students, our university, and our region. As such, the VSU mission consists of three interrelated parts that includes a student mission, university mission and regional mission. The university is equally dedicated to the core values of community, including a commitment to practice civility, integrity and citizenship. As members of this community and proud Blazers we strive to uphold these core values for the advancement of the University, as stated in the Blazer Creed and reflected in our commitment to the University System of Georgia's Core Values.
Blazer Creed
Valdosta State University is a learning environment based on trust and mutual respect in which open dialogue, vigorous debate, and the free exchange of ideas are welcome. The University is equally dedicated to the core values of community, including a commitment to practice civility, integrity, and citizenship. As members of this community, and proud Blazers, we will strive to uphold these core values for the advancement of the University.
Civility - A Blazer shows courtesy and compassion as well as respect for the dignity of every human being.
Integrity - Each Blazer is responsible for his or her own actions, and our community is stronger when we contemplate the context of our decisions and uphold the principles of trust and honesty.
Citizenship - Every Blazer has an interest in the well-being of the community, and, therefore, a duty to stay informed, to make positive contributions, and to offer support to those who need help.
As a Blazer, we pledge to uphold the core principles of Civility, Integrity, and Citizenship.
Job Summary
Provide administrative and clerical support to a department or unit.
Responsibilities
Department Summary
The Department of Data Science, part of the College of Science and Mathematics, is composed of 9 tenured faculty, 5 lecturers, and a number of limited-term and part-time faculty. We offer a BS in Data Science with three concentrations: Business Analytics, Computational Science & Engineering, and Supply Chain & Logistics, as well as minors in Data Science (online), Mathematics, Applied Statistics, Physics, and Astronomy, and an undergraduate certificate in Data Science.
Typical Allocation of Duties:
Administrative support and clerical duties - 40%
Perform a variety of administrative and clerical duties, to include data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, and purchasing supplies.
Advise faculty, staff, and students - 10%
Advise faculty, staff, and students of policies or procedures.
Point of contact - 10%
Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of department or unit administrators.
Budget administration - 20%
Perform budget administration, tracking, monitoring and auditing; payroll processing; travel/expense processing; and other similar tasks.
Manipulate and prepare data - 10%
Manipulate and prepare data and other information, databases, or reports using a computer.
Preparation of reports and documents and coordination of events - 10%
Perform some administrative duties such as preparation of reports, documents, or coordination of projects or events as assigned.
Supervisor Expectations
- Answer and direct phone calls and emails.
- Keep inventory of office supplies and equipment, and place orders as needed.
- Maintain office equipment such as Xerox machine, shredder, etc.
- Answer student questions promptly by phone, email, and in person.
- Work with vendors and VSU offices to ensure timely receipt of and payment for goods and services.
- Complete and submit forms for faculty and supervisor.
- Create maintenance work orders.
- Schedule rooms for department events.
- Prepare budget and enrollment reports for supervisor.
- Print and organize documents.
- Monitor the department's budget.
- Other duties as assigned.
Required Experience
High school diploma and one (1) year of related work experience.
Proposed Salary
$15.11/hr ($31,429/annual)
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions Of Employment Applicants Are Required To Provide
- professional references with current contact information
- documentation of academic credentials
- employment history
ask candidates who will serve in Positions of Trust to disclose criminal record history during the initial screening process and prior to a conditional offer of employment,
view social media outlets, and
remove job postings without additional notification.
Employment Is Contingent Upon
successful completion of a background check investigation, including a criminal background check
reference checksEmployment may also be contingent upon the job-based requirements if applicable for your position:
Required
satisfactory credit check
successful completion of a Motor Vehicle Report (MVR)
pre-employment drug testing
confirmation of credentials After initial hiring, employees will be required to successfully complete all of the following training:
New employee orientation
VSU's Annual Compliance Training:USG Ethics Policy
Conflict of Interest/Outside Activities Policy
Drug Free Workplace
Sexual Misconduct and Title IX
Family Educational Rights and Privacy Act (FERPA)
Motor Vehicle Policy
Workers Compensation (new hires)
Georgia Open Records Act (new hires)
USG Cybersecurity Training (required twice yearly)Job-specific training such as: FMLA and Worker's Compensation, Budget Manager training, Purchasing Training (ePro & PCard), and Defensive DrivingEqual Employment Opportunity Valdosta State University is an equal opportunity educational institution. It is not the intent of the institution to discriminate against any applicant for admission or any student or employee of the institution based on the age, sex, race, religion, color, national origin, disability, or sexual orientation of the individual.
Background Check
- Position of Trust Credit
If you are a qualified individual with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings, apply for a job on this site, or participate in the search process as a result of your disability. You can request reasonable accommodations by contacting Catherine Wills, in the Office of Human Resources at croark@valdosta.edu.
Clery Disclosure
The Jeanne Clery Campus Safety Act requires institutions of higher education to publish an Annual Security and Fire Safety Report (ASFSR). The ASFSR includes crime statistics for the three previous calendar years of reported crimes that occurred on campus; in or on certain non-campus buildings or property owned or controlled by our institution; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and fire safety policies and statistics. The ASFSR is published annually by October 1 and is available online at:https://www.valdosta.edu/administration/finance-admin/police/documents/2025-asfr-final-draft-aa.docx.pdf. You may request a paper copy of the report by emailing openrecords@valdosta.edu.
Salary : $31,429