Accounts Payable, Temporary

Position Title

Accounts Payable, Temporary

Position Type

Temporary

Job Number

SA62524

Full Or Part Time

full-time 40 hours weekly

Fair Labor Standard Act Classification

Non-Exempt

Anticipated Pay Range

$24.00-$25.00

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Job Description Summary

The Accounts Payable Assistant is a temporary, non-exempt staff position. This role provides accounting and administrative assistance to Financial Services and is located at the West Palm Structure.

Responsibilities

• Manage centralized Accounts Payable email communications and distribution.
• Audit and process a high volume of purchase requests, wire payment requests, purchase orders, and non-purchase order documents to ensure accuracy and appropriateness.
• Interpret and apply campus policies and procedures.
• Validate that accurate supplier data is in the system and work with the supplier management team for required revisions.
• Assist with entering documents into an online, multi-screen accounting system to ensure timely payments.
• Review control groups and verify the accuracy of data entry.
• Provide customer service associated with payment requests and reimbursements to representatives from the campus community, auxiliary organizations, and outside entities.
• Develop and maintain effective working relationships with campus personnel and suppliers.
• Assist campus personnel with the completion of campus electronic forms, including online payment requests, non-purchase order expense requests, reimbursement requests, and wire payment requests.
• Resolve discrepancies and inquiries. Ensure that inquiries are answered correctly and timely or referred to the appropriate person.
• Communicate appropriately and effectively in various situations, both verbally and in writing.
• Ability to learn and understand tax requirements associated with payment requests.
  
  

Required Qualifications

• Excellent interpersonal communication skills with the ability to work with a diverse group of individuals at all organizational levels, both inside and outside the University.
• Effective written and verbal communication skills.
• Demonstrated ability to independently research and resolve problems.
• Ability to learn and interpret university and departmental fiscal policies and procedures.
• Skilled in using standard office equipment.
• Attention to detail and ability to meet required deadlines.
• Strong organizational skills necessary to handle multiple priorities for the timely completion of work assignments, with the ability to produce high volume, quality work with minimal errors.
• Ability to use tact and diplomacy and to maintain high levels of confidentiality.
• Team player who welcomes feedback.
  
  

Desired Qualifications

• Basic understanding of 1099 and California Tax withholding and reporting.
• Accounts Payable Supplier set-up information.
• Experience working in an office environment or related professional experience.
• Knowledge of Chapman University’s policies and procedures.
• Familiarity with PeopleSoft.
  
  

Special Instructions To Applicants

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number Of References

2

Maximum Number Of References

3