Accounts Payable Specialist

Instructions To Applicants

PLEASE NOTE: All applications should contain complete job history entries, which includes job title, dates of employment, name of employer, supervisor’s name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes and curriculum vitae do not take the place of this required information.

Job Title

Accounts Payable Specialist

Location:

Alpine

Department

Executive Director for Finance Department

Job No.

998973

Posting Date

04/17/2026

Until Filled

Yes

Salary

$39,000 to $45,000

Required

Required:

• High school diploma or GED.
• Two years of accounts payable, bookkeeping, or general accounting experience.
• Knowledge of basic accounting principles and financial controls.
  
  

Preferred

Preferred:

• Associate or bachelor’s degree in accounting, business, or a related field.
• Experience in higher education, a state agency, or another public-sector environment.
• Familiarity with State of Texas travel and purchasing regulations.
• Experience with Banner, or other ERP financial systems.
• Knowledge of TSUS policies and procedures.
• Proficiency with Microsoft Excel and standard office software.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to communicate effectively with campus stakeholders and external vendors.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  
  

Primary Responsibilities

SummaryThe Accounts Payable Specialist supports the financial operations of Sul Ross State University by processing vendor payments, employee reimbursements, and other disbursements in accordance with university policies, Texas State University System (TSUS) regulations, and state and federal guidelines. This role ensures accuracy, compliance, and timely payment processing while providing excellent service to campus departments, vendors, and external partners. The position works closely with Procurement, Budget, and departmental administrators to maintain strong internal controls and support the university’s fiscal stewardship.

Essential Job Functions (Order from most to least performed duties. Percentage of time allocation should equal 100%)

Invoice & Payment Processing 50%

• Process vendor invoices, PO match exceptions, and direct pay requests in compliance with SRSU, TSUS, and State of Texas requirements.
• Review invoices for accuracy, coding, approvals, and documentation.
• Prepare and process weekly and monthly payment runs (ACH, checks, wires).
• Monitor AP aging and ensure timely payments.
  
  

Vendor Management 20%

• Maintain accurate vendor records, including W-9s, payment terms, and required state documentation.
• Reconcile vendor statements and resolve discrepancies with Procurement and campus departments.
• Respond to vendor inquiries regarding payment status and policies.
  
  

Financial Reporting & Compliance 15%

• Assist with month-end and year-end close activities, including accruals, reconciliations, and reporting.
• Support annual 1099 reporting and ensure IRS compliance.
• Maintain internal controls and support audit documentation needs.
  
  

Process Improvement & Customer Support 10%

• Participate in initiatives to improve AP efficiency and accuracy.
• Respond to inquiries from faculty, staff, and departments regarding AP processes and procedures.
  
  

Travel & Employee Reimbursements 5%

• Process employee travel reimbursements in accordance with State of Texas travel regulations and SRSU policies.
• Provide guidance to faculty and staff on reimbursement requirements.
  
  

Work Environment

• Standard office environment on the Alpine campus (or applicable SRSU location).
• Extended periods of computer-based work.
  
  

Key Competencies

• Accuracy and attention to detail.
• Customer service.
• Problem-solving and reconciliation skills.
• Understanding of compliance and audit requirements.
• Ability to work collaboratively across departments.
  
  

Any qualification to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Human Resources Director.

Other Information

An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing stulife@sulross.edu

About SRSU

Our campuses span a fascinating part of Texas—Alpine, in the heart of the beautiful Big Bend area, and Del Rio, Eagle Pass and Uvalde along the vibrant, bicultural Texas/Mexico border.

What you’ve heard is true – there is something very special about the areas we serve in our great State, and Sul Ross State University is vital to the continued growth and progress of our students and the communities we serve.

Sul Ross State provides students with the education they need to translate their passions into a fulfilling career. This life-changing experience has a multi-generational impact, transforming the lives of our students, their families and positively impacting the communities in which they reside. We value learning and strive to provide high quality education in a welcoming, supportive environment. We take pride in the fact that we serve a diverse population including many first-generation college students as well as non-traditional students, international students, student-athletes and graduate students.

From teaching, coaching and law enforcement, to science, ranch management and the Fine Arts, SRSU offers more than 60 undergraduate and graduate degree programs. Known as the Frontier University of Texas, Sul Ross encourages each student to explore their own frontiers and to exceed their educational, personal and professional goals.

For more information about how we’re strategizing for the future, I invite you to visit www.sulross.edu.